Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Putting Document Names in Headers or Footers.

Putting Document Names in Headers or Footers

Written by Allen Wyatt (last updated December 28, 2019)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


When you print your document, it is often a good idea to include the document name in the header or footer. This allows you, at a later date, to recall the name of the file in which the document is stored. To include document names in the header or footer, follow these steps:

  1. Display the Insert tab of the ribbon.
  2. Click either the Header or Footer tool in the Header & Footer group. Word displays a list of options.
  3. Click Edit Header or Edit Footer, depending on what you selected in step 2. Word activates either the header or footer area of the page.
  4. Position the insertion point where you want to include the filename.
  5. The Insert tab of the ribbon should still be displayed. Click the Quick Parts tool (in the Text group) and then choose Field. Word displays the Field dialog box.
  6. From the Categories list select the Document Information category. (See Figure 1.)
  7. Figure 1. The Field dialog box.

  8. From the Field Name list, select FileName.
  9. Click on OK. The filename of the current document will be inserted at the insertion point; it will automatically change if you save the document under another name.
  10. Click on Close.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8138) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Putting Document Names in Headers or Footers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Formatting Endnote Reference Marks

The reference marks used for endnotes are, by default, formatted "good enough" for most people. If you are one of those ...

Discover More

Accessing a Footnote Number in VBA

If you are working with a document that includes footnotes, you might use a macro to do some processing of that document. ...

Discover More

Understanding Operators

At the heart of working with Excel is the process of creating formulas that calculate results based on information within ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Preventing the Left Margin of a Footer from Moving

When you print a document, does the position of the page footer seem to move left and right? This could have to do with ...

Discover More

Changing Headers and Footers

Editing what is in your page header or footer is fairly easy, and you can use the same editing techniques you already ...

Discover More

Quickly Formatting Footers in Documents with Many Sections

Need to adjust all the footers or headers in a document that uses lots of them? It's easy to do if you understand how the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 - 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.