Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Putting Document Names in Headers or Footers.

Putting Document Names in Headers or Footers

by Allen Wyatt
(last updated September 13, 2018)

2

When you print your document, it is often a good idea to include the document name in the header or footer. This allows you, at a later date, to recall the name of the file in which the document is stored. To include document names in the header or footer, follow these steps:

  1. Display the Insert tab of the ribbon.
  2. Click either the Header or Footer tool in the Header & Footer group. Word displays a list of options.
  3. Click Edit Header or Edit Footer, depending on what you selected in step 2. Word activates either the header or footer area of the page.
  4. Position the insertion point where you want to include the filename.
  5. The Insert tab of the ribbon should still be displayed. Click the Quick Parts tool (in the Text group) and then choose Field. Word displays the Field dialog box.
  6. From the Categories list select the Document Information category. (See Figure 1.)
  7. Figure 1. The Field dialog box.

  8. From the Field Name list, select FileName.
  9. Click on OK. The filename of the current document will be inserted at the insertion point; it will automatically change if you save the document under another name.
  10. Click on Close.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8138) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Putting Document Names in Headers or Footers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting Rid of Old Windows Updates

Microsoft is constantly updating Windows for various reasons. For most people, those updates are downloaded and installed ...

Discover More

Finding and Replacing in Text Boxes

Finding and replacing information in a worksheet is easy. Finding and replacing in other objects (such as text boxes or ...

Discover More

Jumping to a Relative Line Number

As you navigate through a document, you may have a need to move forward or backward a specific number of lines. This is ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Word Count for Headers and Footers

Getting a word count for an entire document is rather easy. If you want a word count for a special part of a document ...

Discover More

Using a Portion of a Document's Filename in a Header

Headers and footers add a nice finishing touch to a document you plan on printing. You may want all sorts of information ...

Discover More

Using Last-page Headers and Footers

Headers and footers add a nice touch to your documents, particularly if they are printed. You may want Word to use a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 2?

2013-09-17 09:12:21

Mary Bohnsack

1. Click File/Customize the Quick Access Tool Bar (I am assuming you know how to add elements to your QA Tool Bar, so am not showing all the steps to do so in this note.)
2. There is one function to Insert File Path and another to Insert File Name.
3. Add them to your Quick Access Tool
4. In your document, place cursor where you want the file/path names.
5. Click the icon for Insert File Path and/or Insert File Name.

Voila - name is inserted and ready for any font formatting you may want to do.


2013-08-12 10:36:12

Marilyn Hayner

I have tried but have not succeeded in creating a macro to do this, as well as to insert "Page X of Y" page numbering in the footer of a document. Can anyone assist with this?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.