Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Using Last-page Headers and Footers.

Using Last-page Headers and Footers

by Allen Wyatt
(last updated April 6, 2019)

4

Often it is desirable to insert something in the header or footer that you only want to appear on the last page. Word can be tricked into doing this because the number of pages in a document only equals the page number on the last page of a document! The header or footer can still contain information that you want printed on every page, but this field prints the document name and path on the final page footer only.

{ IF { PAGE } = { NUMPAGES } { FILENAME \p} }

If you want to print one footer on every page, but a different footer on the last page, you can do so by modifying this slightly. For instance, the following will print the filename on the last page, but different text on the other pages:

{ IF { PAGE } = { NUMPAGES } { FILENAME \p} "This is not the last page"}

You can also modify the header or footer so that it only prints on pages except the final page. For example, this allows you to add 'Continued ...' on all pages except the final page:

{ IF { PAGE } < { NUMPAGES } " Continued... " }

As you have learned in other WordTips, you can insert field braces by pressing Ctrl+F9, and you can nest different fields, as this tip requires. To create the header or footer you desire, open your document and follow these steps:

  1. If the document has several sections, position the insertion point anywhere in the section where you want the header or footer to appear.
  2. Display the Insert tab of the ribbon.
  3. In the Header & Footer group, click either Header or Footer, depending on which one you want to change. Word displays a drop-down list of options.
  4. Click Edit Header or Edit Footer, depending on which tool you clicked in step 3. Word displays the header or footer along with the Design tab of the ribbon.
  5. Enter the compound field you wish to use (as discussed previously in this tip).
  6. With the insertion point within the compound field you created, press Shift+F9 to collapse the field.
  7. On the Design tab of the ribbon click on Close Header and Footer.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8712) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Using Last-page Headers and Footers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing AutoFilter Drop-Down Arrow Colors

The drop-down arrow used at the top of columns by AutoFilter can be difficult to see. Here's a way you can reduce the ...

Discover More

Speaking the Contents of Cells

Excel 2003 includes speech synthesis abilities that can "speak" your data to you as you enter it. This tip describes how ...

Discover More

Independent Radio Buttons

Radio buttons are great for some data collection purposes. They may not be that great for some purposes, however, for the ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Using a Portion of a Document's Filename in a Header

Headers and footers add a nice finishing touch to a document you plan on printing. You may want all sorts of information ...

Discover More

Word Count for Headers and Footers

Getting a word count for an entire document is rather easy. If you want a word count for a special part of a document ...

Discover More

Copying Headers and Footers

Need to get headers and footers from one document to another? You can use the steps in this tip to help make quick work ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 2?

2020-08-15 12:44:30

Diana Verhulst

@Yossid - Some versions of Word don't allow you to do that. I've been struggling for days now with my Word document to insert "This is the last page" on the past page footer, and no matter what I do - and I've been using other versions of Word my entire adult life (I'm old enough to remember Word Perfect), I cannot get it to take. I'm doing something wrong, but from a few things I've just read this morning, I think the Word version I'm using (and I'm not certain what that is right now) (I'm at home) - I do know it's a newer version, Probably 2015 or 2016). I'm going to try the field insert he mentioned here (which I tried once already but I didn't do it right, so going to go back again). This is such a freaking simple request. I just want to put "Continued on next page...." on each page but the last, and put "This is the last page" on the last page, except I also want to insert an object as the last page (a pdf) after THAT. The time it took for me to try doing this was a waste as the footer was not mandatory. But I wanted it there. Anyway .... I know there's a way to do it but with the series of steps involved, I'm exhausted.


2019-07-09 05:05:30

Isaac

How can i use this method with images instead of text?


2019-04-08 05:45:42

Richard

I expect this gets more complicated if I format the page numbers, e.g. by using pages i to iv for preliminary pages, followed by 1 to 20 for the content. The NUMPAGES field would contain 24 but the page number would never reach that.


2019-04-07 01:52:02

YossiD

This is an interesting method, but why not just make the last page a new section with its own header and/or footer?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.