Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Shortcut for Show/Hide.

Shortcut for Show/Hide

Written by Allen Wyatt (last updated April 24, 2021)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


6

Word has a number of non-printing characters that it commonly uses in a document. These characters include spaces, tabs, paragraph marks, and a few other such characters. When you are editing and formatting documents, it is often useful to view these characters, as they can affect the appearance of your document.

The normal way to display the non-printing characters is to click on the Show/Hide tool (it looks like it has a backwards P—a pilcrow character—on it). If you are loathe to remove your hands from the keyboard in order to use the mouse, you might want to memorize a quick little shortcut: Ctrl+* (that's the asterisk), which can also be written as Shift+Ctrl+8. This shortcut key toggles the Show/Hide tool on and off.

Note that this keyboard shortcut only works on the 8 key on the alphabetic keyboard—not on the numeric keypad. So, pressing Ctrl+* (multiplication key) on the numeric keypad will not work to toggle the Show/Hide tool.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13029) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Shortcut for Show/Hide.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Selecting a Text Block

Word has an interesting way of allowing you to select a rectangular block of text, without reference to what may be ...

Discover More

Automatically Changing Tab Stops in the Footer

If you use a tab stop in your footer to align information at the right margin, you may not get what you expect when you ...

Discover More

Specifying the Default Printer

Windows allows you to define many printers that can be used with your system. Chances are good that one of those printers ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Ruler Disappears when Entire Document Selected

The rulers in Word can be quite helpful when formatting your document. The rulers may not be displayed all the time, ...

Discover More

Always Starting with a Blank Document

When you start Word, it displays what is called the Start screen. If you just want to see a blank document as in earlier ...

Discover More

Word Features, by Program Version

When did Word add each new feature to the program? The answer isn't as clear-cut as you might think it is. This tip ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six less than 9?

2021-05-03 18:44:25

John Tompa

Thank you Andrew. I have done that, using Ctrl-* and it works correctly.
Interestingly, it showed ShowAll having Ctrl-8 assigned to it. So I tried Ctrl-_ , (_ and 8 are on the same key, 8 being the uppercase value, _ the lowercase value). But it showed Ctrl-8. And when later I tried Ctrl-_, nothing happened.
But Ctrl-* works fine.

BTW, I previously tried Ctrl-* using the * on the numerical keypad, and nothing happened. Here I used the value on the alphabetic keypad.


2021-04-30 10:23:20

Andrew

John - You can assign any key or key combination you want to this by assigning it to the "ShowAll" command in the Customize Keyboard dialog (which is available through the Customize Ribbon dialog).


2021-04-29 04:53:10

John Tompa

I tried this shortcut and Ctrl+* didn't work. I have a French keyboard and the layout is different. Ctrl+8 does work, but is less convenient because the 8 is in the shift position of the _ key on the top line, which makes it a three key press: Ctl+Shift+_.
As expected neither the Ctl+8 or the Ctl+* work with the numeric pad.
Any ideas for a 2 key press alternative?


2021-04-26 10:10:41

Paul Stregevsky

If someone can share a shortcut for toggling "Show text boundaries" on and off, I'd be much obliged. Ideally, a shortcut that doesn't require a macro.


2021-04-25 04:38:36

Arya Larijani

Thanks, Allen


2021-04-24 04:38:19

Valdis

The shortcut for Show/Hide in the form Shift+Ctrl+8 does not work on my MacBookPro, the Microsoft Word for Mac version 14.46


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.