Inserting a Document's File Location

by Allen Wyatt
(last updated February 22, 2020)

2

It is often handy to insert the location of a document into your document itself. For instance, you may want the footer of your document to include an indication of a document's file name, along with the full path for the file. You can do this easily by following these steps:

  1. Position the insertion point where you want the file name inserted.
  2. Choose the Insert tab of the ribbon.
  3. Click the Quick Parts tool in the Text group.
  4. Choose Field. Word displays the Field dialog box. (See Figure 1.)
  5. Figure 1. The Field dialog box.

  6. Choose Document Information from the Categories list.
  7. Select FileName from the Field Names list.
  8. Make sure the Add Path to Filename check box is selected in the third column of the Field dialog box. (See Figure 2.)
  9. Figure 2. The Add Path to Filename check box selected.

  10. Click on the Field Codes button. Word modifies the display of the dialog box.
  11. Click Options. Word displays the Field Options dialog box.
  12. Click on the Field Specific Switches tab. (See Figure 3.)
  13. Figure 3. The Field Specific Switches tab of the Field Options dialog box.

  14. Choose the \p option. (This causes the path of the file name to be included in the field results.)
  15. Click on Add to Field.
  16. Click on OK to close the Field Options dialog box.
  17. Click on OK to close the Field dialog box and insert the field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7552) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is three less than 9?

2021-10-21 13:38:02

Scott

This is a great tip. I was hoping to have a way to insert a DYNAMIC file path that would update if a document was copied or moved to another folder. Do you know if that's possible?

For example, if I had a file on my hard drive with path c:\documents\example.docx and I moved/copied it to a shared network drive a:\shared-docs\example.docx, the file path in the document would update.


2020-02-26 09:08:55

Dee

If the document is moved ... does the file path update?


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