Inserting a Document's File Location

by Allen Wyatt
(last updated September 20, 2016)

2

It is often handy to insert the location of a document into your document itself. For instance, you may want the footer of your document to include an indication of a document's file name, along with the full path for the file. You can do this easily by following these steps:

  1. Position the insertion point where you want the file name inserted.
  2. Choose the Insert tab of the ribbon.
  3. Click the Quick Parts tool in the Text group.
  4. Choose Field. Word displays the Field dialog box.
  5. Choose Document Information from the Category list. (See Figure 1.)
  6. Figure 1. The Field dialog box.

  7. Select FileName from the Insert Field Type list.
  8. Click on the Field Codes button. Word modifies the display of the dialog box.
  9. Click Options. Word displays the Field Options dialog box.
  10. Click on the Field Specific Options tab. (See Figure 2.)
  11. Figure 2. The Field Specific tab of the Field Options dialog box.

  12. Choose the \p option. (This causes the path of the file name to be included in the field results.)
  13. Click on Add to Field.
  14. Click on OK to close the Field Options dialog box.
  15. Click on OK to close the Field dialog box and insert the field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7552) applies to Microsoft Word 2007.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is four less than 6?

2017-06-15 06:59:05

James Collett

This generates the full folder path plus the file name. The file's location arguably does not include its name.

It would appear that Word 2013 does not provide the option to include the folder path only. Colleagues using Word 2016 report the same restriction.

Mildly cr@p of Microsoft.


2016-09-20 12:35:20

Benjamin C. Morin

Under Step 6 above, I do the following:

Select Filename, when you select Filename, two more options appear on the dialog box:

Format on column 2 and Field Options on Column 3.

Format: Title Case (or choose one)
Field Options: Check mark the box for "Add path to filename".

I'm done.

One draw back for this field: If you later copy the same file to another location, the path and filename does not automatically update in the new location. You would have to go to the new location, find the file, select the field and update it and resave the document. Otherwise the path and filename will be miss leading.

Hope this helps.

Benjamin


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