Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Copying Headers and Footers.

Copying Headers and Footers

by Allen Wyatt
(last updated December 10, 2016)

3

If you have developed two documents that are closely related (perhaps they are even different versions of the same information), you may want to copy headers or footers from one document to the other. This is easy to do using standard editing techniques:

  1. Select the first document.
  2. Display the Insert tab of the ribbon.
  3. Click either the Header or Footer tool in the Header & Footer group. Word displays a list of options.
  4. Click either Edit Header or Edit Footer, depending on which you want to do. Word switches to Print Layout view (if necessary) and positions the insertion point within the header or footer. The design tab of the ribbon is also displayed.
  5. Use the controls in the Navigation group to display the header or footer you want to copy.
  6. Select all the elements (text and graphics) in the header or footer.
  7. Press Ctrl+C. This copies the header or footer information to the Clipboard.
  8. Select the second document.
  9. Display the Insert tab of the ribbon.
  10. Click either the Header or Footer tool in the Header & Footer group. Word displays a list of options.
  11. Click either Edit Header or Edit Footer, depending on which you want to do. Word switches to Print Layout view (if necessary) and positions the insertion point within the header or footer. The design tab of the ribbon is also displayed.
  12. Use the controls in the Navigation group to display the header or footer where you want to paste your header or footer that you copied in step 7.
  13. Position the insertion point in the header or footer, then press Ctrl+V. The information in the Clipboard will be inserted in the header or footer.
  14. Close the header or footer area for each of your documents. (Click the Close button at the right of the Design tab of the ribbon.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7127) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Copying Headers and Footers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting Web Fonts

If you intend to generate a Web page from your document, you need to be concerned with the fonts that Word will use. ...

Discover More

Saving Changes when Closing

If your macro closes workbooks, you'll want to make sure that it will save any changes you made to the workbook. Here's ...

Discover More

Adding a Comment to Multiple Cells

Adding a comment to a single cell is easy. What if you want to add the same comment to multiple cells, however? Here are ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Automatically Applying Custom Styles to Footnotes

Word is great in that it allows you to create styles that define how you want your text to appear. If you spend a great ...

Discover More

Floating Footer

Need some specific text to appear just below the end of the text on the last page of your document? You can accomplish ...

Discover More

Using Last-page Headers and Footers

Headers and footers add a nice touch to your documents, particularly if they are printed. You may want Word to use a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 8?

2018-05-25 09:17:52

Andrew

I usually do this in a converse way: I put the main text in a copy of the original document with the headers and footers already in place.

Deborah: try making the page formatting of the new document (especially the margins) the same as the old document before pasting, and using the settings to keep the original text formatting when pasting.

Andy


2018-05-24 12:40:33

Deborah

Tried this, everything shifts around when I paste.


2018-01-05 10:19:15

Mark Meyer

Worked exactly as described. Thanks for posting this tip site. I almost bought a $20.00 book just for this information.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.