Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Getting a Warning for Markup.

Getting a Warning for Markup

by Allen Wyatt
(last updated January 13, 2016)

1

The Track Changes feature in Word is a great editing tool, as it allows you to show the changes made in a document over time. A related tool, Commenting, allows you to insert comments in a document for any number of reasons. You might not want to share your changes or comments with others, or to print documents that contain these types of markup. In that case, Word includes a way that you can double-check to make sure you don't do this. Follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and Word 2013 display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box click Trust Center.
  3. Click the Trust Center Settings button. Word displays the Trust Center dialog box.
  4. Click Privacy Options at the left of the dialog box. (See Figure 1.)
  5. Figure 1. The Privacy Options of the Trust Center dialog box.

  6. Make sure the Warn Before Printing, Saving, or Sending a File That Contains Tracked Changes or Comments check box is selected.
  7. Click on OK to close the Trust Center dialog box.
  8. Click on Cancel to close the Word Options dialog box.

With this check box selected, Word displays a warning if you try to print, save, or e-mail a file containing either comments or change marks. Since comments and change marks are considered confidential information in many organizations, this option is on the Security tab. (Some people might think it belongs on the Track Changes tab or the Edit tab.)

You should know that selecting this option only presents a dialog box if you do the e-mailing of the document using the menu options in Word. If you close Word and then send the document as an attachment to an e-mail message, no warning is provided.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6050) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Getting a Warning for Markup.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing a Heading to Body Text

When working on an outline of your document, you may want to demote a heading so that it is treated just like your body ...

Discover More

Dragging and Dropping Pictures in a Document

Do you like to add pictures to your document just by dragging and dropping? What are you to do if it appears the ...

Discover More

Choosing Direction after Enter On a Workbook Basis

Excel lets you specify how it should behave when you press Enter. If you change this behavior, Excel assumes you want it ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Track Changes Thinks the Editor Has Changed

Track changes is a great feature to use when you want to show what has changed in a document. Word should note which ...

Discover More

Rejecting Changes in a Document

When a group of people edits a document with Track Changes turned on, it can be tempting for one of the editors to use ...

Discover More

Setting Default Options for Track Changes

The Track changes feature in Word is a great help in editing documents, particularly if you are working with others or ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six minus 6?

2016-03-24 20:27:54

Mel

I have done this a dozen times but everytime I start MS Word the next day and I go to save the SAME document, I start getting the stupid warning again. Why is this?? How do I make my choise to DESELECT warning me when saving, etc.. a document with tracked changes in it? It's making me crazy!


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.