Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Getting a Warning for Markup.

Getting a Warning for Markup

by Allen Wyatt
(last updated December 7, 2019)

The Track Changes feature in Word is a great editing tool, as it allows you to show the changes made in a document over time. A related tool, Comments, allows you to insert comments in a document for any number of reasons. You might not want to share your changes or comments with others, or to print documents that contain these types of markups. In that case, Word includes a way that you can double-check to make sure you don't do this. Follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or a later version display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box click Trust Center.
  3. Click the Trust Center Settings button. Word displays the Trust Center dialog box.
  4. Click Privacy Options at the left of the dialog box. (See Figure 1.)
  5. Figure 1. The Privacy Options of the Trust Center dialog box.

  6. Make sure the Warn Before Printing, Saving, or Sending a File That Contains Tracked Changes or Comments check box is selected.
  7. Click on OK to close the Trust Center dialog box.
  8. Click on Cancel to close the Word Options dialog box.

With this check box selected, Word displays a warning if you try to print, save, or e-mail a file containing either comments or change marks. Since comments and change marks are considered confidential information in many organizations, this option is on the Security tab. (Some people might think it belongs on the Track Changes tab or the Edit tab.)

You should know that selecting this option only presents a dialog box if you do the e-mailing of the document using the menu options in Word. If you close Word and then send the document as an attachment to an e-mail message, no warning is provided.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6050) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Getting a Warning for Markup.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Pulling Tables Back Into View

If you make structural changes to your table by adding new columns here and there, you could easily end up with a table ...

Discover More

Spell-Check Won't Work

Having problems making spell check work on a portion of your document? There are two primary causes for such an ...

Discover More

Hiding Macros

Need to hide some macros in your workbook? There are three ways you can do it, as covered in this discussion.

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Consolidating Changes under a Single User

When using Track Changes, you may want to have your edits appear to be those of a different user. Here's how to fool Word ...

Discover More

Rejecting Changes in a Document

When a group of people edits a document with Track Changes turned on, it can be tempting for one of the editors to use ...

Discover More

Tracked Changes Won't Go Away

Track Changes is a great tool when editing a document, but the ways that it affects your document can sometimes be ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.