Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Getting a Warning for Markup.
by Allen Wyatt
(last updated January 13, 2016)
The Track Changes feature in Word is a great editing tool, as it allows you to show the changes made in a document over time. A related tool, Commenting, allows you to insert comments in a document for any number of reasons. You might not want to share your changes or comments with others, or to print documents that contain these types of markup. In that case, Word includes a way that you can double-check to make sure you don't do this. Follow these steps:
Figure 1. The Privacy Options of the Trust Center dialog box.
With this check box selected, Word displays a warning if you try to print, save, or e-mail a file containing either comments or change marks. Since comments and change marks are considered confidential information in many organizations, this option is on the Security tab. (Some people might think it belongs on the Track Changes tab or the Edit tab.)
You should know that selecting this option only presents a dialog box if you do the e-mailing of the document using the menu options in Word. If you close Word and then send the document as an attachment to an e-mail message, no warning is provided.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6050) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Getting a Warning for Markup.
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