Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing How Changes are Noted in Word.

Changing How Changes are Noted in Word

by Allen Wyatt
(last updated May 30, 2018)

4

If you use the Track Changes feature of Word, you know how your document looks as you make changes. Added text is shown in some different color, and deleted text is shown with a strikethrough or in balloons to the side of your text. You may want to change how Word shows your changed text. Fortunately, Word allows you great flexibility in this area.

To make your configuration changes, follow these steps if you are using Word 2007 or Word 2010:

  1. Make sure the Review tab of the ribbon is displayed.
  2. Within the Tracking group, click the down arrow under the Track Changes tool.
  3. In the resulting submenu, click Change Tracking Options. Word displays the Track Changes Options dialog box.

If you are using Word 2013, the steps are slightly different:

  1. Make sure the Review tab of the ribbon is displayed.
  2. Click the small icon at the bottom-right of the Tracking group. Word displays the Track Changes Options dialog box.
  3. Click the Advanced Options button. Word displays the Advanced Track Changes Options dialog box. (See Figure 1.)
  4. Figure 1. The Advanced Track Changes Options dialog box.

Both the Track Changes Options dialog box (Word 2007 and Word 2010) and the Advanced Track Changes Options dialog box (Word 2013) are essentially the same. Using the controls in these dialog boxes, Word allows you to change a wide variety of options relative to how changes are tracked. These are the major sections of the dialog boxes:

  • Markup. Use these options to specify how text insertions, deletions, and other edits should appear. You can also specify how comments should be noted.
  • Moves. This section allows you to specify how moved items should be marked within a document. (This option, new to Word 2007, is unavailable when working on a document saved in an older Word format.)
  • Table Cell Highlighting. When you make changes to the structure of tables, these settings are used to mark the changes.
  • Formatting. Here's where you can specify how you want to format text whose formatting has been changed. (Again, this seems rather circular to me.)
  • Balloons. Some editing changes (particularly deletions) are noted using balloons. The settings in this section allow you to specify how those balloons should appear in the document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6087) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Changing How Changes are Noted in Word.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three minus 3?

2018-06-02 10:56:55

Maureen

Adding an illustration...
(see Figure 1 below)


Figure 1. Sample text with added and deleted paragraphs that remain black




2018-06-02 10:54:56

Maureen

Thanks for these tips, but...help! I recently updated from Word 2007 to 2016, and I cannot figure out how to get Track Changes to show added and deleted paragraph marks (other than the vertical line at the left, which doesn't distinguish between adds and deletes). This feature is very useful to me when editing text, and without it I might have to consider a downgrade. :-(
{fig}


2017-04-27 18:06:20

Jan Narkiewicz

The Tracking ribbon has a drop down (Simple Markup, All Markup, etc.). You should include a write up on this b/c I'm guess it will solve @KathyKendall's problem. It solved mine (after I tried your approach too).


2014-09-04 11:38:32

kathy kendall

I tried using the guidance here and it did not work! so frustrating. i hate Word!!!

My edits/markup is not displaying in my document in color !!!

Please help!!


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