Inserting Initials and Date in a Comment

by Allen Wyatt
(last updated July 4, 2018)

2

Len notes that when he inserts a comment in a document, Word automatically puts his initials in the comment. He would also (in addition to the initials) like to have it insert today's date. Len wonders if there is any way to configure Word to do this.

Word does keep track of a comment's date. If you hover the mouse over the comment, by default the user's initials and the date are displayed. (The date displayed is the date the comment was last edited.) Unfortunately, the date won't appear on printouts and it doesn't appear if you have comments displayed but aren't hovering over it.

If you want to add a date to your comment, the easiest way is to use a macro, like the following:

Sub AddCommentDate()
    Selection.Comments.Add Range:=Selection.Range
    Selection.TypeText Text:=Format(Date, "dd Mmmm YYYY") & ": "
End Sub

This two-line macro first inserts a comment and then immediately types the current date. You can then continue typing your comment text, as desired. You should, of course, assign the macro to the Quick Access Toolbar or assign a shortcut key to it.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5839) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 3?

2017-05-26 15:56:42

Jenny

When I hover over a comment in Word 2016, it only shows the date the comment was CREATED, not the date it was modified. I would prefer that it showed the MODIFIED date. Is there a way to get it to do this? (e.g., if I create a comment and save the document...then open it a week later and edit my comment and re-save, hovering over that comment will show a date that is a week prior. I would prefer that the hover date update to the current date or the date the comment was most recently modified).


2013-08-05 14:07:41

Sheryl

This is such a handy macro. The date (which is the system date)format is easily modified, for instance to YYYY/mm/dd or YYYY/m/d. Any text can be hard-coded before the colon such as the reviewer's full name, title, or department.


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