Inserting Initials and Date in a Comment

by Allen Wyatt
(last updated April 20, 2019)

Len notes that when he inserts a comment in a document, Word automatically puts his initials in the comment. He would also (in addition to the initials) like to have it insert today's date. Len wonders if there is any way to configure Word to do this.

Word does keep track of a comment's date. If you hover the mouse over the comment, by default the user's initials and the date are displayed. (The date displayed is the date the comment was last edited.) Unfortunately, the date won't appear on printouts and it doesn't appear if you have comments displayed but aren't hovering over it.

If you want to add a date to your comment, the easiest way is to use a macro, like the following:

Sub AddCommentDate()
    Selection.Comments.Add Range:=Selection.Range
    Selection.TypeText Text:=Format(Date, "dd Mmmm YYYY") & ": "
End Sub

This two-line macro first inserts a comment and then immediately types the current date. You can then continue typing your comment text, as desired. You should, of course, assign the macro to the Quick Access Toolbar or assign a shortcut key to it.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5839) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hiding Grammar Errors

Are you bothered by the green underlines that Word uses to mark potential grammar errors in your document? You can hide ...

Discover More

WordTips: The Macros (Special Offer)

WordTips: The Macros can help you discover the power and capabilities of macros within the word environment. ...

Discover More

Turning Off Automatic Captioning

Word can be configured so that it automatically adds captions to some of your design elements (tables, figures, etc.). ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Moving Text to a New Footnote

For certain types of work, footnotes are a necessity. Word provides an easy way to create new footnotes, but what about ...

Discover More

Turning Off Comment Color when Printing

Comments that you add to your document are most often displayed in a bright color so they aren't easily missed. If you ...

Discover More

Comments in Headers and Footers

Comments can be a necessity when developing documents in conjunction with other people. They can be used to help document ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four minus 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.