Written by Allen Wyatt (last updated December 27, 2021)
This tip applies to Word 2007, 2010, 2013, and 2016
Aaron often receives documents from others in which he needs to standardize the appearance of the document. He can attach a template, which allows him to apply styles to the text in the document. What he really needs, though, is a way to attach standard headers and footers to the document. He's defined those in his template, but attaching the template doesn't add the headers and footers. He wonders if there is an easy way to add standard headers and footers to these documents.
When you attach a template to an existing document, what you are essentially doing is providing the document access to the set of styles and macros stored in the template. The only way for the document to acquire the page- or section-level characteristics of the template is to create a document based on that template. This is why many people choose to follow this general sequence:
If you cannot, for some reason, go this route, the next best thing is to create a set of Building Blocks that define the text you want in your header and footer. You can then save time by using the Building Blocks to add the headers and footers into any document you wish—including the one you want to standardize.
Finally, if you wanted to, you could create a macro to add in the desired headers and footers. The macro doesn't have to be fancy; here's one that simply adds standardized header and footer text to each section in the document:
Sub MyHeadersAndFooters() Dim i As Long For i = 1 To ActiveDocument.Sections.Count With ActiveDocument.Sections(i) .Headers(wdHeaderFooterPrimary).Range.Text = "Header Text Here" .Footers(wdHeaderFooterPrimary).Range.Text = "Footer Text Here" End With Next i End Sub
In order to use the macro, simply replace "Header Text Here" and "Footer Text Here" with your desired header and footer text. This macro is only a starting point, as it doesn't apply any special styles or include any fields (such as page numbers) that you may need.
Note:
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2016-05-31 09:58:20
Nick London
Simon
Thanks that is brilliant as I have a few standard headings.
2016-05-29 11:34:04
Murray Rosen
Modify steps
1a. place empty para marks in target.
1b. Set insert point before the last empty para mark.
3a. Select all but the last empty paragraph marker to copy.
3b. Paste/copy according to 1b
Not following these steps can result in unwanted h/f and styles that override those waiting in the target.
2016-05-28 06:01:06
Simon Jones
Building Blocks are definitely the way to do this.
Select the Header text then click Insert | Header & Footer | Header | Save Selection to Header Gallery…
Name your header, give it a description, select which template to save it in. Click OK.
(If you save the header to “Building Blocks.dotx” it will always be available. If you save it to your current template it is only available in a document tied to that template.)
Now the header design you’ve created will appear on the Headers Gallery for you to choose next time you need it.
Repeat for the Footer.
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