Written by Allen Wyatt (last updated December 9, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021
Gail has a document that is a book and it uses justified margins. Some of the hyphenation is really bad, so she's wondering if there is a way to look through the document and turn off hyphenation on individual words.
Let's take a look at how hyphenation works in Word. You can either automatically or manually hyphenate your document. Basically, you control hyphenation by displaying the Page Layout tab of the ribbon and then clicking the Hyphenation tool. You can then choose from three primary options: Automatic, Manual, or None. Most people (such as Gail) choose the Automatic option. This then adds hyphens automatically throughout the document.
If you don't want to hyphenate a particular word, you can use the Manual option to step through the entire document, but this can be rather tedious. (Plus, it isn't entirely clear that you will reliably be able to "skip" the words you want to skip.)
You can, if you desire, turn off hyphenation for an entire paragraph. You do this by following these steps:
Figure 1. The Line and Page Breaks tab of the Paragraph dialog box.
At this point, there should be no hyphenation in the selected paragraphs, but all the other paragraphs should remain unaffected. If you want, you could also create a paragraph style that also excludes hyphenation.
Note, of course, that this exclusion affects entire paragraphs, not individual words. The bottom line is that there is no way, that we've discovered, to limit the exclusion to individual words. Even creating a linked or character-based style is no help. Character styles don't let you modify the hyphenation setting at all, and linked styles only adjust hyphenation when applied to an entire paragraph.
Perhaps the best solution is to look outside of Word for a solution. You could import your Word document into a page layout program (such as InDesign) and make fairly easy work out of excluding individual words from hyphenation.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1426) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021.
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2024-08-02 16:06:05
Milan
Create a new character-based style and in Language options set the Language to one for which you do not have an installed dictionary, options you do not have to check "Do not check spelling or grammar", you can if you wish to do so. Name the style appropriately. The created style will be easily accessible in the style gallery for quick exemption of words from hyphenation.
2023-12-11 09:56:27
Timothy McGowan
Rather than resorting to using a different program, one could also turn off hyphenation for a particular paragraph and then manually hyphenate it, depending on which offers the least headache for that user and that document.
Ooh, but now I see Barbie's suggestion. I think I prefer that, but this is another option.
2023-12-09 18:56:15
Barbie
If you select a word and set the Language options to "Do not check spelling or grammar," the word will not be automatically hyphenated (any manual hyphens you add will still be used). Just be aware that if you later select the word and type something else instead, the setting will still apply and the new text will not be spell-checked!
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