Shortening Word's Font List

by Allen Wyatt
(last updated February 11, 2017)

7

Stephen's font list in Word contains hundreds of fonts, many of which are not usable. He would like to shorten the font list to include only those he wants to use in Word, but is at a loss as to how to go about this.

The fonts displayed in Word are those installed on your Windows system. You cannot make changes to fonts directly from within Word, but you can within Windows. Whatever font changes you make are then reflected in Word the next time you start the program.

Both adding and removing fonts are rather easy to do, once you know where to look. Here is a tip that can help you understand exactly how to do it:

https://windows.tips.net/T012062

Interestingly enough, if you are using Windows 7 or later, you can also "hide" fonts so that they remain installed on your system, but do not show up in any of your well-behaved applications (such as Word). Here's how to accomplish that task:

https://windows.tips.net/T013152

If you want to get even more technical—and if you have the correct level of authorization on your system—you can also block fonts from being installed on your system unless they come from a trusted source or you've indicated that they are allowed. You can find information on how to do that here:

https://www.petri.com/windows-10-tip-block-untrusted-fonts

You should understand that any changes you make to the fonts in Windows will necessarily affect all your other programs on the system, as well. If the number of fonts presented in Word still overwhelms you and you don't want to delete fonts within Windows (perhaps the fonts are necessary for a different program), you may want to reconsider how you are using the fonts within Word.

For instance, if you select text and then use the Font drop-down list to select what font you want to use when formatting that text, this can get quite tedious. Instead, consider using styles. You can define a style for each use of a font within your system, and then simply apply that style to your text. The style list will no doubt be shorter and, therefore, much more usable than the long font list.

Still another option is to use a third-party tool to manage your fonts. For instance, you might consider using Font Finder, a Word add-in that works with Word 2013 and Word 2016. This add-in is available at Microsoft's Office Store. It allows you to categorize and easily browse through fonts on your system, from within Word itself. If you want to do your management within Windows, then you might consider NexusFont. This free utility allows you to organize, compare, and tag fonts for use in different applications on your system. You can find it here:

http://www.xiles.net/

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (565) applies to Microsoft Word 2007, 2010, 2013, and 2016.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adjusting Shadow Settings

Insert a graphic into a document and Word allows you to add a shadow behind the graphic. You can also adjust the properties ...

Discover More

Avoiding Scientific Notation on File Imports

When importing information from a CSV file, you may get unintended results from time to time. Here's how to force Excel to ...

Discover More

When in Rome, Count Like a Roman

Do you remember working with Roman numerals when you were in school? Sheets allows you to put those lessons to work by ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Creating a Drop Cap

Drop caps can be a nice finishing touch for some types of documents. Word allows you to create three types of drop caps, and ...

Discover More

Creating Custom Underlines

Word provides a wide assortment of underlines that you can apply to your text. If the assortment isn't wide enough for your ...

Discover More

Changing the Default Font

Don't like the font that Word uses for a default in your new documents? You can pick a different font, but the way you make ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 2?

2017-03-05 08:46:28

Lee Batchelor

Good thought, Ian but most sources say we should leave this turned on. Problem is, your idea makes sense!

Perhaps this is yet another MS bug that will never be resolved because there is "no money in the cure." MS is sluggish at fixing bugs that don't generate profit.


2017-03-04 21:44:42

Rogan Wu

where shall i find Font Finder? i couldn't find it on the microsoft office store.
can i have the link that direct me to download this add-on?


2017-02-17 11:37:26

Liz Adams

I was excited to read this tip on how to hide fonts that aren't used. However, I followed the instruction on how to hide a font, but it did not work -- the font still appeared in the list on both Word and Excel :-(


2017-02-13 10:52:07

Ian R.

@Lee Batchelor
Try disabling Windows Font Cache Service.


2017-02-12 15:12:46

D. Georgiev

No, this method doesn't work. Despite I hided a lot of fonts in the control panel, they still appearing in the Word fonts dropdown list.


2017-02-11 13:07:17

Landolphe D\'Aquin

A very useful tip for solving an annoying problem. But how do you do this in Mac Word (2008)?


2017-02-11 11:06:55

Lee Batchelor

I tried hiding unneeded fonts in the Fonts Control Panel. They still appear in the Word 2007 list after I re-open Word 2007. Any other ideas that actually work? (Windows 10 Pro, Office 2007).

Thanks :).


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.