Putting Shift+F4 On the Quick Access Toolbar

by Allen Wyatt
(last updated December 15, 2018)


Kitty has been editing books using Word for nearly 30 years, and she is beginning to feel some pain in her left forearm from all the Shift+F4 usage. Kitty would like to make a Quick Access Toolbar button to repeat a search, so she can spare her left arm and keep her right hand on the mouse. She is not seeing a way to do this, though, so wonders if there is any way she can accomplish the task.

Yes, there is a way to do this, using Word's built-in tools. Here's how you can add the proper tool to the Quick Access Toolbar:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or a later version display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box click Customize (Word 2007) or Quick Access Toolbar (Word 2010 or a later version). (See Figure 1.)
  3. Figure 1. The Quick Access Toolbar area of the Word Options dialog box.

  4. Using the Choose Commands From drop-down list, choose All Commands.
  5. 4 In the list of commands, locate and select the Find Next command.
  6. Click the Add button. The Find Next command moves to the right side of the dialog box.
  7. Click OK.

The Find Next tool should now appear in the Quick Access Toolbar. You can do a search, as normal, and then when you want to repeat the search, you just click the Find Next tool.

If you prefer a macro-based approach, you can always create a very short macro and add it to the Quick Access Toolbar. Here's one that will work:

Sub RepeatFind()
End Sub

Told you it was short! It functions the same as the Find Next tool previously discussed.


If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13597) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...


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What is three more than 3?

2018-12-15 15:35:01

Lilli Hausenfluck

If the idea is to Find Next from the Advanced Find and Replace dialog box, another option is to click Find Next once and then click the Enter button to go to the next find. I do it with my right thumb since that's my mouse hand and my thumb is next to the Enter key on the 10-key pad. If I stop and adjust text, then I start the Advanced Find again by clicking Find Next and then Enter my way through more of the search in my document.

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