Putting a Macro Name on the Quick Access Toolbar

by Allen Wyatt
(last updated December 6, 2014)

2

Dan assigned a few macros to the Quick Access Toolbar. All the macros use the same generic icon. He can change the icon, but wonders if it is possible to have the name of the macro shown on the toolbar or even a few letters instead of an icon.

Yes and no. (Don't you love answers like that?) Word isn't nearly as customizeable as it used to be, before Word 2007, but you can still make some changes. Word doesn't allow you to place text-only labels on the Quick Access Toolbar. You can, however, modify what the user sees when he or she hovers the mouse over the icon for your macro. Assuming you've already added the macro icon to the QAT, follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and Word 2013 display the File tab of the ribbon and then click Options.)
  2. At the left of the dialog box click Customize (Word 2007) or Quick Access Toolbar (later versions of Word). (See Figure 1.)
  3. Figure 1. The Quick Access Toolbar area of the Word Options dialog box.

  4. At the right side of the dialog box you should see the items you previously added to the QAT, including your macros. Select one of the macros.
  5. Click the Modify button. (It will only be active if you select a macro in step 3). Word displays the Modify Button dialog box. (See Figure 2.)
  6. Figure 2. The Modify Button dialog box.

  7. Modify the information in the Display Name field, at the bottom of the dialog box.
  8. Click OK to accept your changes.
  9. Click OK to close the Word Options dialog box.

At this point you'll see absolutely no difference in how your macro appears on the Quick Access Toolbar; it still looks like whatever icon you specified. The difference is when you hover the mouse pointer over the icon. When you do, the ToolTip that appears reflects whatever you entered in the Display Name field (step 5).

There are tweaks you can do to control how tools appear on the QAT. Many of those are covered in this article at Greg Maxey's site:

http://gregmaxey.mvps.org/word_tip_pages/modify_qat_button_image_text.html

Even if you work through all the tweaks you can find, you'll quickly discover that Word simply doesn't allow you to replace the graphic icon with text, like it used to allow in older versions of the program. The only thing you can do is give a good deal of thought to picking an icon that reflects what the macro does.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13331) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Counting Precedents and Dependents

Do you need to know how many precedents or dependents there are on a worksheet? You could count them manually, or you could ...

Discover More

Buttons Don't Stay Put

Excel allows you to easily add all sorts of objects and controls to your workbook. Sometimes, though, those items might ...

Discover More

Opening Only a Merge Document

After merging the information from a data source into a document, you may decide that you only want to open the merge ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Macros On the Quick Access Toolbar

When you configure Word to your needs, a common thing to do is to add commands and macros to the Quick Access Toolbar. When ...

Discover More

Customizing the Quick Access Toolbar

When you customize Word, the common place to make your changes is in the Quick Access Toolbar. This tip explains what the ...

Discover More

Copying the Quick Access Toolbar

Customization of Word is done, largely, through what you add to or remove from the Quick Access Toolbar. When you have the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 - 2?

2017-02-06 10:00:02

Kent Hervey

Thank you for the below. That is what I needed to know. Display name/tool tips is the best I can do. Now I can stop kicking against the goads/stop trying

Even if you work through all the tweaks you can find, you'll quickly discover that Word simply doesn't allow you to replace the graphic icon with text, like it used to allow in older versions of the program. The only thing you can do is give a good deal of thought to picking an icon that reflects what the macro does.


2014-12-06 05:09:28

Ken Endacott

Although you cannot replace an icon with text you can create an icon that contains text in graphic form and then place this icon on the Quick Access Toolbar or on a ribbon using the method described in Greg Maxey's article.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.