by Allen Wyatt
(last updated December 6, 2014)
Dan assigned a few macros to the Quick Access Toolbar. All the macros use the same generic icon. He can change the icon, but wonders if it is possible to have the name of the macro shown on the toolbar or even a few letters instead of an icon.
Yes and no. (Don't you love answers like that?) Word isn't nearly as customizeable as it used to be, before Word 2007, but you can still make some changes. Word doesn't allow you to place text-only labels on the Quick Access Toolbar. You can, however, modify what the user sees when he or she hovers the mouse over the icon for your macro. Assuming you've already added the macro icon to the QAT, follow these steps:
Figure 1. The Quick Access Toolbar area of the Word Options dialog box.
Figure 2. The Modify Button dialog box.
At this point you'll see absolutely no difference in how your macro appears on the Quick Access Toolbar; it still looks like whatever icon you specified. The difference is when you hover the mouse pointer over the icon. When you do, the ToolTip that appears reflects whatever you entered in the Display Name field (step 5).
There are tweaks you can do to control how tools appear on the QAT. Many of those are covered in this article at Greg Maxey's site:
Even if you work through all the tweaks you can find, you'll quickly discover that Word simply doesn't allow you to replace the graphic icon with text, like it used to allow in older versions of the program. The only thing you can do is give a good deal of thought to picking an icon that reflects what the macro does.
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Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
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