Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Embedding an Excel Chart in a Word Document.

Embedding an Excel Chart in a Word Document

by Allen Wyatt
(last updated August 31, 2015)

3

Most of the time, Microsoft Office applications work fairly well together. For instance, Word allows you to embed a chart directly from Excel into a document. This is done in the following manner:

  1. Select the Excel chart you wish to embed in your Word document. (Make sure you select the entire chart, and not just a portion of it.)
  2. Press Ctrl+C to copy the chart to the Clipboard.
  3. Switch to the Word document.
  4. Position the insertion pointer where you want the chart placed.
  5. Display the Home tab of the ribbon.
  6. Click the down arrow under the Paste tool, and then choose Paste Special. Word displays the Paste Special dialog box. (See Figure 1.)
  7. Figure 1. The Paste Special dialog box.

  8. Select the Microsoft Office Excel Chart Object as the preferred method of pasting.
  9. Make sure the Paste Link radio button is selected.
  10. Click on OK. Word inserts the linked chart in your document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10100) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Embedding an Excel Chart in a Word Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining the Length of a String

Need to find out in a macro how long a particular text string is? You can figure it out by using the Len function, described ...

Discover More

Forcing a Page Break Before a Paragraph

There are times that you just want to begin a paragraph (perhaps a heading) at the top of a new page. Word allows you to ...

Discover More

Averaging the Last Numbers in a Column

Need to calculate a running average for the last twelve values in a constantly changing range of values? The formula ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Converting from Open Office to Word

If you have a number of documents in Open Office format, you may want to work with them in Word. There are several ways that ...

Discover More

Working with Document Links

Word makes it easy to establish links between documents. Here's how to change and manage those links easily.

Discover More

Unlinking an Excel Chart Automatically

When Excel charts are linked in a Word document, they update every time the document is opened. Here's how to unlink the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 1?

2015-08-31 12:20:58

Paula Unger

If the chart is relatively simple, it will convert nicely to a Word table. The table can then be tweaked to fit well into your document.


2015-08-31 10:41:28

Kswan53

Paste Link requires that the Excel file containing the chart be accessible to the Word document so that any changes to the chart data show up in the Word doc. If the Word doc is sent to someone without this access the chart data may become outdated. Just be aware of this.

If you just do Paste then the data is a snapshot of the chart at that time.


2013-03-19 08:28:00

charles ruzic

thank you, dd not know this


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.