Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Converting Forms to Regular Documents.

Converting Forms to Regular Documents

Written by Allen Wyatt (last updated August 20, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365

As you are working with forms in Word, there may be times when you want to convert the responses to your form back to regular text. (There are many times when regular text is much easier to work with than answers in forms.) To do the conversion, follow these steps:

Unprotect the form. (The way you unprotect a form varies by version of Word and has been covered in other WordTips.)
Select the whole document either by pressing Ctrl+A or by choosing Select All from the Edit menu.
Press Ctrl+Shift+F9.

Now all the fields in the document have been changed to unlinked, regular text. You can now edit the document as you normally would.

The caveat here, of course, is that all of your fields are changed to regular text. Thus, if you had other fields in the document (such as fields for dates or sequential numbers), these are also changed to regular text by this process.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13390) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Converting Forms to Regular Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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What is seven more than 3?

2022-08-23 10:17:40

Steve Nellis

Hi Allen

WIll this work on Word for Mac?

If not, is there another method to complete this task?

Steve

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