Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Converting Forms to Regular Documents.

Converting Forms to Regular Documents

by Allen Wyatt
(last updated June 20, 2015)

1

As you are working with forms in Word, there may be times when you want to convert the responses to your form back to regular text. (There are many times when regular text is much easier to work with than answers in forms.) To do the conversion, follow these steps:

  1. Unprotect the form. (The way you unprotect a form varies by version of Word and has been covered in other WordTips.)
  2. Select the whole document either by pressing Ctrl+A or by choosing Select All from the Edit menu.
  3. Press Ctrl+Shift+F9.

Now all the fields in the document have been changed to unlinked, regular text. You can now edit the document as you normally would.

The caveat here, of course, is that all of your fields are changed to regular text. Thus, if you had other fields in the document (such as fields for dates or sequential numbers), these are also changed to regular text by this process.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13390) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Converting Forms to Regular Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Callouts

If you want to put comments in your document, you can use Word's built-in comment feature. Another way is to use callout ...

Discover More

AutoFill with Random Numbers

When entering data into a worksheet, you may have a need to fill a range of cells with a group of random numbers. This ...

Discover More

Understanding Custom Dictionaries

Spellcheck a document and you have the opportunity to save a flagged word into your custom dictionary. What, exactly does ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Understanding Forms

If you have ever created several documents that contain the same basic information with only a few minor differences, ...

Discover More

Using Mandatory Form Fields

When using form fields to gather information from users of your documents, you may want to make sure that some of the ...

Discover More

Safely Relocking Forms

In order to use a form in Word, it must be protected. This means that you cannot make any changes to the form, even if ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three less than 4?

2015-06-29 11:32:33

Morgan McGregor

Not sure if my message last Monday got to you. I didn't notice this "leave your own comment" section before today, so I'm resending my message from last week:

Dear Allen,
I always look forward to opening your messages and finding useful nuggets that help me work faster and, equally as important, feel smarter! 
Regarding the information in your article below on “Converting Forms to Regular Documents” where you state:
The caveat here, of course, is that all of your fields are changed to regular text. Thus, if you had other fields in the document (such as fields for dates or sequential numbers), these are also changed to regular text by this process.

The workaround this is to highlight only those fields you’d like to convert to hard text, and then Press Ctrl+Shift+F9. The rest of the fields in the document remain linked.

I appreciate all the help you’ve given me over the years, and I feel such pleasure in being able to contribute something in this info-sharing community. Enjoy your summer.

Best regards,
Morgan


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.