Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Double-Spacing Your Document.

Double-Spacing Your Document

by Allen Wyatt
(last updated November 22, 2014)

3

If you are writing for a living, you already know that many publishers require a printed copy of your manuscript to be submitted double-spaced. This allows them to manually edit the manuscript prior to typesetting. (Yes, there are still some publishers who do not edit manuscripts on-line. Sad, but true.) As you are writing, you probably will want to keep your manuscript single-spaced so you can see more of it on the screen at a time. When you are ready to print, there is a quick way to double-space your document:

  1. Save your document.
  2. Press Ctrl+A or choose Select All from the Edit menu.
  3. Display the Home tab of the ribbon.
  4. Click the small icon at the bottom-right corner of the Paragraph group. Word displays the Paragraph dialog box. (See Figure 1.) Notice that, contrary to the figure shown here, none of the fields are filled in. This is because you have selected the entire document, and no single paragraph setting applies to the entire document.
  5. Figure 1. The Paragraph dialog box.

  6. Choose Double in the Line Spacing box.
  7. Click on OK.
  8. Print your document.
  9. Close your document without saving.

This last step is important. If you save your document before exiting, then the double spacing will be permanently saved with the document, as well.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13317) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Double-Spacing Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Word Won't Start Right

Sometimes it seems that no matter what you do, you can't display Word on your screen. If this is the case, it could be due to ...

Discover More

Different Layout for a Portion of a Page

Got a document layout that requires a portion of the page to be in one layout and another portion to be in a different ...

Discover More

Using a Cell Value as a Worksheet Name in a Formula

Excel allows you to easily develop formulas that pull values from worksheets and workbooks other than the one in which you ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Spelling Out Page Numbers

If your document is more than a couple of pages long, adding page numbers is a nice finishing touch. If you want, you can ...

Discover More

Changing Sections

When you divide your document into sections in order to change page layout attributes, you need to give some thought to what ...

Discover More

Using the Highlighter

Need to draw attention to some text? Consider using the Highlight tool, which functions just like the highlighter pens you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 1?

2014-11-27 13:44:34

Maarten Daams

Selecting "Multiple" for Line Spacing shows the number 3 by default, but in this place you can enter fractional numbers to adjust your spacing very precisely. For instance, if you have a document formatted at 1.5 line, and one or two lines flow over two the next page, setting the space to 1.45 or 1.4 in this box will probably fit your doc on 1 page


2014-11-24 16:53:04

Liz J

Good, fast keyboard shortcuts, Nora. Thanks.
And Allen, I must say that some editors prefer to work on paper. Yes, on-line is faster, but the eye likes to wander, and keeping one's place on a screen isn't as easy as using an index card under each line on paper. So accuracy can suffer.


2014-11-22 13:05:24

Nora A.

Even faster:
[CTRL][A] selects all, [CTRL][2] (using the numeric keys at the top of the keyboard, not the numberpad) double-spaces.
Other useful combinations:
[CTRL][1] single spaces
[CTRL][5] produces space-and-a-half
[CTRL][0] gives extra space between paragraphs.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.