Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Double-Spacing Your Document.

Double-Spacing Your Document

by Allen Wyatt
(last updated October 24, 2020)

1

If you are writing for a living, you already know that many publishers require a printed copy of your manuscript to be submitted double-spaced. This allows them to manually edit the manuscript prior to typesetting. (Yes, there are still some publishers who do not edit manuscripts online. Sad, but true.) As you are writing, you probably will want to keep your manuscript single-spaced so you can see more of it on the screen at a time. When you are ready to print, there is a quick way to double-space your document:

  1. Save your document.
  2. Press Ctrl+A or choose Select All from the Edit menu.
  3. Display the Home tab of the ribbon.
  4. Click the small icon at the bottom-right corner of the Paragraph group. Word displays the Paragraph dialog box. (See Figure 1.)
  5. Figure 1. The Paragraph dialog box.

  6. Choose Double in the Line Spacing box.
  7. Click on OK.
  8. Print your document.
  9. Close your document without saving.

This last step is important. If you save your document before exiting, then the double spacing will be saved with the document, as well. If that happens, then upon opening the document again you will need to follow the above steps and, in step 5, choose Single to change the line spacing back to what it was originally.

If you are a person that likes to use the keyboard in preference to the mouse, then you can double-space your document even faster. Follow these steps:

  1. Save your document.
  2. Press Ctrl+A or choose Select All from the Edit menu.
  3. Press Ctrl+2. (Don't use the numeric keypad; use the 2 that is above the main keyboard keys.)
  4. Print your document.
  5. Close your document without saving.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13317) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Double-Spacing Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Print Preview Freezes Word

It can be frustrating if the Word program freezes when you are trying to work with a document. If this happens to you, ...

Discover More

Calculating Fractions of Years

When working with dates and the relationship between dates, Excel provides a variety of worksheet functions that may ...

Discover More

Specifying an Order for Drawing Objects

Drawing objects can be layered over each other in almost any manner you desire. If you want to change the order in which ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Fixing Mismatched Bullets and Numbers

When you format bulleted lists or numbered lists, you may be surprised if some of the bullets or numbers don't match the ...

Discover More

Getting Rid of Section Breaks, but Not Section Formatting

Word allows you to change the character of how your pages are designed by using multiple sections in a document. If you ...

Discover More

Formatting a Company Name

Want your company name to always appear in a particular formatted manner? Word provides two ways you can approach the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 - 4?

2020-10-26 02:10:20

Alex B

For those of you using OneDrive / Sharepoint and have autosave turned on (which is the default), you may find it saves your changes anyway. Consider reopen the document as a "Copy", you can do this from Windows by right clicking and selecting New, or in Word Recent files right click and select Open as Copy. The alternative is to turn autosave off.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.