Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Avoiding a Section Break Booby Trap.
Written by Allen Wyatt (last updated August 1, 2020)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365
There's a "booby trap" when using section breaks that you may not be aware of. If you make a section break to create special page formatting and afterwards (for whatever reason) want to remove the section break, you could mess up the formatting of your document.
For instance, let's say you add a section break to your document, and format the portion before the section break different from that after. Thus, your document formatting can be described as follows:
Text with "normal" page layout ==== Section break ==== Text with special page layout
When you delete the section break, the whole document inherits the latter page layout. This is very seldom the result you wanted, since you probably wanted to get rid of the special page layout, not the normal page layout.
One way around this potential problem is to always add a pair of section breaks and then edit the page layout of the middle section:
Text with "normal" page layout ==== 1st section break ==== Text with special page layout ==== 2nd section break ==== Text with "normal" page layout
In this case, when you remove both section breaks, you'll end up with the last page layout (which is "normal").
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13309) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Avoiding a Section Break Booby Trap.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
Word allows you to change the character of how your pages are designed by using multiple sections in a document. If you ...
Discover MoreNeed to get the margins on your document exactly right? It can be a challenge to get the Word settings where you need ...
Discover MoreWhen adjusting the position of things on the Ruler (like tab stops), you can use the Alt key to get very precise in your ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2020-08-03 12:11:50
Connie Goss
Thank you for this simple work-around! This problem has tormented me for years. Érico Bennemann Carvalho is right - it should have been corrected by Microsoft years ago.
2020-08-02 00:13:53
Érico Bennemann Carvalho
"When you delete the section break, the whole document inherits the latter page layout. This is very seldom the result you wanted, since you probably wanted to get rid of the special page layout, not the normal page layout."
Funny, I've been thinking exactly the same thing. I would imagine in most cases where people delete a section break, people want to keep the formatting from before the break, not the one after. A "booby trap" should not exist in software that has been developed for this long. How come in 20+ years of Word their developers have not deigned to fix this glaring usability issue?
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Comments