Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Making Wider Footer Margins.

Making Wider Footer Margins

by Allen Wyatt
(last updated May 21, 2020)

1

Word provides you with complete control over how your margins are set in a document. You can even change margins in the middle of a page, if desired. You may be wondering how you can set different margins in a header or footer, however. Specifically, how can you set margins that result in a wider print area for a header or footer than for the main body of the document?

There are several approaches that you can use when solving this problem. The first (and perhaps the simplest) is to simply set the paragraph indents for the footer. Remember that paragraph indents are additive in relation to margins. Thus, if you have a one-inch left margin and you have a 0.2-inch paragraph indent, the effective margin (on the printed page) is 1.2 inches. Besides setting positive paragraph indents, Word also allows you to set negative paragraph indents. Thus, if you have a one-inch left margin and you set a –0.2-inch paragraph indent, the effective margin is now 0.8 inches. In other words, your footer is now 0.2 inches wider than the main body of your text.

Another potential solution is to place a text box in the header or footer area, making sure that the box extends into the normal margin area of the page. You can then place text within the text box as necessary. (You can format the text box so that its default border doesn't print, if desired.) If the text box is truly within the header or footer area, it is treated as a part of the header or footer and will repeat on every page, as configured.

A third solution is to place a single-row table in the header or footer. The width of the table can be adjusted so that it extends into the left and right margin area, just as you did for a text box. You can then remove the border around the table and insert your text, as desired.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13277) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Making Wider Footer Margins.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Nonprinting Characters

Even characters that print nothing still take space in your document. Characters such as tabs, spaces, breaks, and the ...

Discover More

Finding a Device Driver's Version

Device drivers are used to allow a hardware device to communicate effectively with Windows. You might need to know a ...

Discover More

Pasting Multiple Paragraphs Into a Single Cell

Copying information from one program (such as Word) to another (such as Excel) is a common occurrence. If you want to ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Using a Portion of a Document's Filename in a Header

Headers and footers add a nice finishing touch to a document you plan on printing. You may want all sorts of information ...

Discover More

Changing the Type of Page Numbers Used in Headers or Footers

Like to have your page numbers displayed using different types of numbers? Here's how you can choose from the several ...

Discover More

Paragraph Numbers in Headers or Footers

If your documents routinely use numbered paragraphs, you may want to place the number of the page's first paragraph in ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 2?

2015-07-13 20:56:31

Daniel Baker

I've been a power user of MSW 2007.
But this one has me baffled.
Background: I know all about grabbing the bottom or top of the footer space on the left ruler; done it hundreds of time.
I just discovered that my footer space (i.e., cursor in the footer) goes all the way to the bottom of the page boundary i.e., bottom of the 11 inches. I can affect the height of the footer space but I cannot get the bottom off of the page bottom. I try to grab the bottom of the footer space on the left ruler and move it up, but there is no up-down arrow; nothing to get ahold of. I cannot find a setting to unlock this situation.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.