Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Making Wider Footer Margins.

Making Wider Footer Margins

by Allen Wyatt
(last updated October 11, 2014)

1

Word provides you with complete control over how your margins are set in a document. You can even change margins in the middle of a page, if desired. You may be wondering how you can set different margins in a header or footer, however. Specifically, how can you set margins that result in a wider print area for a header or footer than for the main body of the document?

There are several approaches that you can use when solving this problem. The first (and perhaps the simplest) is to simply set the paragraph indents for the footer. Remember that paragraph indents are additive in relation to margins. Thus, if you have a one-inch left margin and you have a 0.2-inch paragraph indent, the effective margin (on the printed page) is 1.2 inches. Besides setting positive paragraph indents, Word also allows you to set negative paragraph indents. Thus, if you have a one-inch left margin and you set a –0.2-inch paragraph indent, the effective margin is now 0.8 inches. In other words, your footer is now 0.2 inches wider than the main body of your text.

Another potential solution is to place a text box in the header or footer area, making sure that the box extends into the normal margin area of the page. You can then place text within the text box as necessary. (You can format the text box so that its default border doesn't print, if desired.) If the text box is truly within the header or footer area, it is treated as a part of the header or footer and will repeat on the every page, as configured.

A third solution is to place a single-row table in the header or footer. The width of the table can be adjusted so that it extends into the left and right margin area, just as you did for a text box. You can then remove the border around the table and insert your text, as desired.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13277) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Making Wider Footer Margins.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Ignoring Punctuation in Names

If you have a word that includes punctuation as part of the word itself, then you may be frustrated by how Word treats ...

Discover More

Rotating Fractions in a Text Box

Rotating graphics in Word is not always straight-forward, but it can be done. This tip examines a special need to ...

Discover More

Selecting to the Next Punctuation Mark

Writing macros often involves selecting different parts of your document so that some sort of processing can be ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Automatically Applying Custom Styles to Footnotes

Word is great in that it allows you to create styles that define how you want your text to appear. If you spend a great ...

Discover More

Copying Headers and Footers

Need to get headers and footers from one document to another? You can use the steps in this tip to help make quick work ...

Discover More

Keeping Centered Headers and Footers Centered

Headers and footers provide a nice final touch for your printed documents. If you want to expertly align text in those ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 2?

2015-07-13 20:56:31

Daniel Baker

I've been a power user of MSW 2007.
But this one has me baffled.
Background: I know all about grabbing the bottom or top of the footer space on the left ruler; done it hundreds of time.
I just discovered that my footer space (i.e., cursor in the footer) goes all the way to the bottom of the page boundary i.e., bottom of the 11 inches. I can affect the height of the footer space but I cannot get the bottom off of the page bottom. I try to grab the bottom of the footer space on the left ruler and move it up, but there is no up-down arrow; nothing to get ahold of. I cannot find a setting to unlock this situation.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.