Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Table Won't Flow to Second Page.
by Allen Wyatt
(last updated May 11, 2018)
Pam is having a problem with a table. In the table, when she reaches the bottom of a page, instead of automatically going onto the next one, the text disappears off the sheet. It is still there; if she deletes rows further up then the text becomes visible. Pam wonders how she can fix the behavior.
There are several possible causes for the problem, Pam, and you'll have to try a few things to see what works. Before trying anything, however, make sure that your table is exhibiting the problem, meaning that it has text that flows beyond the bottom margin of the page. That way, if one of the fixes works, you'll see the table flow as it should to the next page.
First of all, check the formatting of the paragraphs used within the table. If the paragraphs have the "Keep with Next" setting selected, then it can cause problem with the flowing of the paragraphs within the table. Each paragraph tries to stay on the same page as the following paragraph, and since they can't all fit on the same page, Word can get a bit confused. Select all the paragraphs in the table, display the Line and Page Breaks tab of the Paragraph dialog box and clear the Keep with Next check box.
Next thing to check is the formatting of the table rows. You can set them up so that rows don't break across pages, meaning that a row won't split between two pages. If the table has a single row, and that row extends longer than a page, then Word once again gets a bit confused. Right-click the table, choose Table Properties, display the Row tab, and select the Allow Row to Break Across Pages check box.
There is another table property worth checking. If text wrapping for the table is turned on, then it can cause problems with the table extending beyond the bottom of the page. Right-click the table, choose Table Properties, display the Table tab, and click None in the Text Wrapping area.
Still another thing to check is that all your table rows are not configured as header rows such that Word is trying to repeat them at the top of each page. Select all the rows in the table, right-click the table, choose Table Properties, display the Row tab, and clear the Repeat as Header Row at the Top of Each Page check box.
If all else fails, try selecting the table, converting it to text, and then converting it back into a table. This should "reset" many of the table settings and your table may start behaving as expected.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13261) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Table Won't Flow to Second Page.
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