Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Table Won't Flow to Second Page.

Table Won't Flow to Second Page

by Allen Wyatt
(last updated May 11, 2018)

2

Pam is having a problem with a table. In the table, when she reaches the bottom of a page, instead of automatically going onto the next one, the text disappears off the sheet. It is still there; if she deletes rows further up then the text becomes visible. Pam wonders how she can fix the behavior.

There are several possible causes for the problem, Pam, and you'll have to try a few things to see what works. Before trying anything, however, make sure that your table is exhibiting the problem, meaning that it has text that flows beyond the bottom margin of the page. That way, if one of the fixes works, you'll see the table flow as it should to the next page.

First of all, check the formatting of the paragraphs used within the table. If the paragraphs have the "Keep with Next" setting selected, then it can cause problem with the flowing of the paragraphs within the table. Each paragraph tries to stay on the same page as the following paragraph, and since they can't all fit on the same page, Word can get a bit confused. Select all the paragraphs in the table, display the Line and Page Breaks tab of the Paragraph dialog box and clear the Keep with Next check box.

Next thing to check is the formatting of the table rows. You can set them up so that rows don't break across pages, meaning that a row won't split between two pages. If the table has a single row, and that row extends longer than a page, then Word once again gets a bit confused. Right-click the table, choose Table Properties, display the Row tab, and select the Allow Row to Break Across Pages check box.

There is another table property worth checking. If text wrapping for the table is turned on, then it can cause problems with the table extending beyond the bottom of the page. Right-click the table, choose Table Properties, display the Table tab, and click None in the Text Wrapping area.

Still another thing to check is that all your table rows are not configured as header rows such that Word is trying to repeat them at the top of each page. Select all the rows in the table, right-click the table, choose Table Properties, display the Row tab, and clear the Repeat as Header Row at the Top of Each Page check box.

If all else fails, try selecting the table, converting it to text, and then converting it back into a table. This should "reset" many of the table settings and your table may start behaving as expected.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13261) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Table Won't Flow to Second Page.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Flipping a Drawing Object

Place a drawing object in your document, and it doesn't have to stay that way. You can flip a drawing object in either of ...

Discover More

Creating a Sort Order

Excel is very flexible in how it can sort your data. You can even create your own custom sort order that is helpful when ...

Discover More

Removing Confusion When Using AutoCorrect

AutoCorrect is a great help when writing, as it can allow you to create regular blocks of text easily. This can cause ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Entering Tabs in a Table

When press the Tab key while entering info into a table, Word dutifully moves to the next table cell. If you don't want ...

Discover More

Jumping to a Table Row

Need to jump to a particular row in a table? Word provides an easy way to jump to all sorts of things, but it doesn't ...

Discover More

Jumping to the Ends of Table Rows

Need to jump from one end of a table row to another? Word provides a couple of handy shortcuts that can make this type of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one less than 3?

2017-12-20 17:03:16

Moana Ladouceur

None of these solutions worked for me, HOWEVER, I realized all the table's rows were selected as headers with the "Repeat Header Rows" option (Table -> Layout in the ribbon). I selected the whole table, and unselected the "Repeat Header Rows" option. This allowed the table to break across two pages. I then selected ONLY the topmost row and designated it as the header to repeat.


2016-09-08 06:21:18

katie

thank you for your help the first one worked for me, was driving me insane as this has been an issue for some time


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.