Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Summing a Table Column.
Word allows you to do simple spreadsheet-style calculations on tabular data. You do this using equation fields. For instance, let's assume you had a 20-row table in which you wanted to total the values in the third column. All you need to do is the following:
Figure 1. The Formula dialog box.
Once the sum is placed in the cell and you later change the column figures, remove rows, or add new rows, you will need to update the sum. You do this by selecting the field you inserted and then pressing F9.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11759) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Summing a Table Column.
Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!
Table getting too long? Need to move part of a table to somewhere else in your document? You can easily split an existing ...
Discover MoreInsert a manual page break into the middle of a table, and you may find that subsequent pages of the table don't always ...
Discover MoreWhen laying out a page, you often need to move objects around to get them into just the right position. Word allows you ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2016-05-19 14:43:59
Cyndi Houser
Thank you for the tip. I've wondered about this for a l-o-n-g time! Tried it and it really works.
2016-05-14 10:58:22
Roger R. Brown
You use in your explanation "In This Example"
However I do not see any type of example displayed. Being new to all of this I always look for an example that has been laid out in diagram form, but when you put "In This Example" you have no diagram visually and that makes it very difficult to understand. I hope you can help me with a solution to this concern. I also hope to hear from you soon !
Roger R. Brown
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: 
Comments