Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Summing a Table Column.

Summing a Table Column

by Allen Wyatt
(last updated May 14, 2016)

2

Word allows you to do simple spreadsheet-style calculations on tabular data. You do this using equation fields. For instance, let's assume you had a 20-row table in which you wanted to total the values in the third column. All you need to do is the following:

  1. Position the insertion point in the cell you want to contain the total. (In this example, you would position the insertion point in the bottom cell of the third column.)
  2. Display the Layout tab on the ribbon under Table Tools.
  3. Click the Formula tab in the Data group. Word displays the Formula dialog box. (See Figure 1.)
  4. Figure 1. The Formula dialog box.

  5. Using the Number Format drop-down list, select how you want the number to be formatted. (This step is optional.)
  6. Click on OK.

Once the sum is placed in the cell and you later change the column figures, remove rows, or add new rows, you will need to update the sum. You do this by selecting the field you inserted and then pressing F9.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11759) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Summing a Table Column.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Filling a Cell

One way you can format a cell is so that its contents are repeated over and over again for the entire width of the cell. ...

Discover More

Pulling a Phone Number with a Known First and Last Name

When using an Excel worksheet to store data (such as names and phone numbers), you may need a way to easily look up a ...

Discover More

Formatting Labels

Need your labels to look a certain way? You can save time by formatting them before Word actually creates the sheet of ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Changing Table Cell Text Direction

When creating a table, you can turn the orientation of the text, within a cell, by ninety degrees in either direction ...

Discover More

Putting Something in Every Cell of a Table

Need to make sure that all the cells of a table have something in them? It's easy to do with a handy little macro.

Discover More

Jumping to Tables

If your document contains quite a few tables, you may find it helpful to jump quickly from one table to another. There ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five less than 7?

2016-05-19 14:43:59

Cyndi Houser

Thank you for the tip. I've wondered about this for a l-o-n-g time! Tried it and it really works.


2016-05-14 10:58:22

Roger R. Brown

You use in your explanation "In This Example"
However I do not see any type of example displayed. Being new to all of this I always look for an example that has been laid out in diagram form, but when you put "In This Example" you have no diagram visually and that makes it very difficult to understand. I hope you can help me with a solution to this concern. I also hope to hear from you soon !

Roger R. Brown


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.