Printing Multiple Documents in a Sorted Order

by Allen Wyatt
(last updated April 30, 2018)

11

Fran's school has upgraded to Word 2010 and Windows 7 recently. The staff is trying to print multiple documents in alphabetical order. All of the documents print, but not in the sorted order. Fran wonders how they can print multiple documents in alphabetical order by file name.

Potential answers to this issue depend on whether you are priting from within Word or within Windows. If you are printing within Word, you may need to rely on a third-party add-on to manage the order in which documents are printed. You can find a free batch printer at Graham Mayor's site:

http://www.gmayor.com/Batch_Print.htm
  1. If you are printing in Windows, then you may want to try this trick:
  2. Open a folder that contains all the documents you want to print.
  3. Using the tools in the folder window, sort the documents so they are in the order in which you wan them printed.
  4. Select all the documents to be printed.
  5. Right click on the first document in the selection set. (It has to be the first document, not some other document in the set.) Windows displays a Context menu.
  6. Choose Print from the Context menu.

At this point Windows starts to print all your documents. It supposedly works through the documents in the selection set starting the document on which you right-clicked. (Thus the importance of step 5.) This should print your documents in the desired sorted order.

If that doesn't work for you, then you may want to consider a third-party utility program to do the printing. There are many available; these two may do the trick for you:

http://www.print-conductor.com/
http://usefulsoft.com/remote-queue-manager/

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13256) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Smart Cut and Paste

Editing is generally made easier by a feature that Word calls smart cut and paste. If you prefer, you can turn the ...

Discover More

Switching Headers in a Frozen Row

Excel allows you to "freeze" rows in your worksheet. What if you want the rows that are frozen to change as you scroll ...

Discover More

Can't Get Rid of Unwanted Recovery File

Sometimes Word can get confused, and it may think that it needs to recover files that you are sure no longer exist. If ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Forcing Printouts to Black and White

If you want to force Word to print some of its colors in black and white, you may be out of luck. One bright spot, as ...

Discover More

Printer Won't Print Envelope Font

The default font used for envelopes is called Callibri. What do you do if you cannot print that font on your printer? ...

Discover More

Margins Incorrect when Printing

If you notice that the margins on a printout aren't the same as those you have set within Word, there could be any number ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 4?

2018-09-03 19:05:43

Frank Rizzo

Sorry, to be clearer, this does not work for PDF files (Windows 10, selecting all and clicking the first one to print - the order is still scrambled)
and I was lead to this via this link (https://answers.microsoft.com/en-us/education_ms/forum/edu_win10-edu_files/printing-multiple-pdf-files-in-order/6093eef0-f508-4cb7-9cd3-8e39a62c957e) where a shameless poster copied and pasted your answer, in a way that doesn't actually work or apply to the PDF question being asked.


2018-09-03 17:05:23

Frank Rizzo

THIS DOES NOT WORK. They come out in the wrong order as always.


2017-11-26 23:20:08

Chris

Thank-you! I spent the last hour trying to figure out how to print in desired order, and was 'Google'ing to many sites until I found your tip.


2017-06-05 05:28:57

Pawan Kumar

thanks Allen Wyatt Sir.....the trick worked for me.


2017-02-14 21:54:59

Yvonne

Thank you so much!
This solved my problem. :-)


2016-11-28 05:04:58

It worked

Hi It worked for us,
Clicking on the first image was a key.
Thank you


2015-10-28 10:07:06

Chad

Thanks for the tip on right-clicking the first document when printing from Windows. I wanted multiple images printing on a single page, and couldn't figure out why they were all in order except for the last document printing at the top. It looks like whatever you right click on becomes the first in the list, and all the other files are printed in order.


2015-06-15 09:53:16

lee

Another one is Batch & Print Pro which has much more options.

http://www.traction-software.co.uk/batchprint/


2014-11-10 16:26:19

Daniel

Hi Allen
thanks for that tip. Unfortunately since Word 2013 it seems not to work anymore to print from the Windows explorer in a sorted order. What I saw is that Word 2013 (different from older versions) doesn't open for every document a new Word instance but opens all marked documents at once. Then the order is reversed.
I have no idea how to solve this problem in 2013.


2014-09-27 10:30:18

Joe Gruset

I like to create a printer shortcut and drag it into the folder where the print files are and just drag and drop the files I want to print onto the shortcut and they automatically print in the dropped order.


2014-09-27 04:26:10

David

Word macro is another solution but Print Conductor is probably the best solution, plus it's free


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.