Printing Multiple Documents in a Sorted Order

by Allen Wyatt
(last updated September 27, 2014)

8

Fran's school has upgraded to Word 2010 and Windows 7 recently. The staff is trying to print multiple documents in alphabetical order. All of the documents print, but not in the sorted order. Fran wonders how they can print multiple documents in alphabetical order by file name.

Potential answers to this issue depend on whether you are priting from within Word or within Windows. If you are printing within Word, you may need to rely on a third-party add-on to manage the order in which documents are printed. You can find a free batch printer at Graham Mayor's site:

http://www.gmayor.com/Batch_Print.htm
  1. If you are printing in Windows, then you may want to try this trick:
  2. Open a folder that contains all the documents you want to print.
  3. Using the tools in the folder window, sort the documents so they are in the order in which you wan them printed.
  4. Select all the documents to be printed.
  5. Right click on the first document in the selection set. (It has to be the first document, not some other document in the set.) Windows displays a Context menu.
  6. Choose Print from the Context menu.

At this point Windows starts to print all your documents. It supposedly works through the documents in the selection set starting the document on which you right-clicked. (Thus the importance of step 5.) This should print your documents in the desired sorted order.

If that doesn't work for you, then you may want to consider a third-party utility program to do the printing. There are many available; these two may do the trick for you:

http://www.print-conductor.com/
http://usefulsoft.com/remote-queue-manager/

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13256) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Creating 3-D Formatting for a Cell

The formatting capabilities provided by Excel are quite diverse. This tip examines how you can use those capabilities to make ...

Discover More

Running Macros Based on Keywords

Wouldn't it be great if Word could execute a macro every time someone typed in a particular keyword or phrase? Word may not ...

Discover More

Printing Comments from a Macro

Need to print the comments you've added to a document? You can do it manually or you can have your macro do the printing. ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Margins Incorrect when Printing

If you notice that the margins on a printout aren't the same as those you have set within Word, there could be any number of ...

Discover More

Fitting to a Single Page

It can be frustrating when a single-page document actually prints of two pages, depending on the system that is doing the ...

Discover More

Specifying the Exact Pages to Print

If you have multiple sections in your document, it can be frustrating to print out a limited selection of pages from that ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 7?

2017-06-05 05:28:57

Pawan Kumar

thanks Allen Wyatt Sir.....the trick worked for me.


2017-02-14 21:54:59

Yvonne

Thank you so much!
This solved my problem. :-)


2016-11-28 05:04:58

It worked

Hi It worked for us,
Clicking on the first image was a key.
Thank you


2015-10-28 10:07:06

Chad

Thanks for the tip on right-clicking the first document when printing from Windows. I wanted multiple images printing on a single page, and couldn't figure out why they were all in order except for the last document printing at the top. It looks like whatever you right click on becomes the first in the list, and all the other files are printed in order.


2015-06-15 09:53:16

lee

Another one is Batch & Print Pro which has much more options.

http://www.traction-software.co.uk/batchprint/


2014-11-10 16:26:19

Daniel

Hi Allen
thanks for that tip. Unfortunately since Word 2013 it seems not to work anymore to print from the Windows explorer in a sorted order. What I saw is that Word 2013 (different from older versions) doesn't open for every document a new Word instance but opens all marked documents at once. Then the order is reversed.
I have no idea how to solve this problem in 2013.


2014-09-27 10:30:18

Joe Gruset

I like to create a printer shortcut and drag it into the folder where the print files are and just drag and drop the files I want to print onto the shortcut and they automatically print in the dropped order.


2014-09-27 04:26:10

David

Word macro is another solution but Print Conductor is probably the best solution, plus it's free


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.