Printer Won't Print Envelope Font

by Allen Wyatt
(last updated March 8, 2014)

Debra is having problems with printing envelopes. The default font for envelopes is Callibri, and when she goes to print an envelope she gets "junk" printed instead.

The first step is to ensure that the problem is really with how the printer handles the Callibri font. To do this, prepare a regular document and format a paragraph in the document with Callibri. Make sure you leave a paragraph before and after this paragraph formatted with a different font that you know works on the printer. (Times Roman is always a good choice, as it will work fine on most all printers.) Print the document and see if the Callibri-formatted paragraph prints legibly. If it does not, then you know the problem is with the printer. If it does, then you know that the problem has something to do with envelope printing.

If the problem is related to the printer, there is a good chance that Word is not downloading the Callibri font to the printer. You'll need to search around through your printer controls (including on the Printer Properties dialog box) and make sure that Word is configured to download fonts to the printer. Once configured properly, this should solve the problem. (You can try your test document again to make sure.)

If the test document does print OK, then you'll need to check your printer documentation to see if the problem is somehow in the envelope handling capabilities of the printer itself. It is not unheard of that some printers will only print envelopes using a limited subset of fonts.

You may also want to make sure that you are using the latest and greatest printer driver available for the printer. Check the website of the printer manufacturer and make sure you have the one that is proper for your operating system. (Updating printer drivers can help to cure a boat-load of problems and quirks.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3401) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Summing Based on Formatting in Adjacent Cells

It is easy to use Excel functions to sum values based on criteria you establish, unless those criteria involve the formatting ...

Discover More

Changing Link References

If you use UNC paths in your links to external information, those paths may need to be changed at some point. You can easily ...

Discover More

Comparing Documents Top and Bottom

Word has a feature that allows you to compare two documents side-by-side. What if you actually want to compare the documents ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

MORE WORDTIPS (RIBBON)

Missing Left Border

Ever wonder why a border around a graphic doesn't print the way it looks on the screen? There are several ways to add and ...

Discover More

Centering a Custom Paper Size on a Piece of Letter-Sized Paper

Sometimes getting your printed output to match your expectations can be a challenge. Such is the case when you want to print ...

Discover More

Specifying the Exact Pages to Print

If you have multiple sections in your document, it can be frustrating to print out a limited selection of pages from that ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share