Printer Won't Print Envelope Font

by Allen Wyatt
(last updated March 8, 2014)

Debra is having problems with printing envelopes. The default font for envelopes is Callibri, and when she goes to print an envelope she gets "junk" printed instead.

The first step is to ensure that the problem is really with how the printer handles the Callibri font. To do this, prepare a regular document and format a paragraph in the document with Callibri. Make sure you leave a paragraph before and after this paragraph formatted with a different font that you know works on the printer. (Times Roman is always a good choice, as it will work fine on most all printers.) Print the document and see if the Callibri-formatted paragraph prints legibly. If it does not, then you know the problem is with the printer. If it does, then you know that the problem has something to do with envelope printing.

If the problem is related to the printer, there is a good chance that Word is not downloading the Callibri font to the printer. You'll need to search around through your printer controls (including on the Printer Properties dialog box) and make sure that Word is configured to download fonts to the printer. Once configured properly, this should solve the problem. (You can try your test document again to make sure.)

If the test document does print OK, then you'll need to check your printer documentation to see if the problem is somehow in the envelope handling capabilities of the printer itself. It is not unheard of that some printers will only print envelopes using a limited subset of fonts.

You may also want to make sure that you are using the latest and greatest printer driver available for the printer. Check the website of the printer manufacturer and make sure you have the one that is proper for your operating system. (Updating printer drivers can help to cure a boat-load of problems and quirks.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3401) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting the Date Your Document was Last Saved

Word keeps track of the date each time you save your document. If you want to insert that "save date" in your document, ...

Discover More

Copying, Moving, and Deleting Comments

Comments are often added to documents to aid in their development. You can use regular editing techniques to copy, move, ...

Discover More

Making Word Remember My Settings

Ever had the experience of setting some configuration option in Word, only to have the option revert to a different ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Removing Blank Pages at the End of Your Document

You go to print out your document, and all of a sudden notice that there was a blank page that printed at the end. This ...

Discover More

Discovering Printer Drift

How accurate is your printer when it comes to placing information on the printed page? The simple technique described in ...

Discover More

Automatic Font Color Won't Print Properly

Imagine that you go to print your document and all the text you can see on the screen just isn't there on the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven less than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.