Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Permanent Watermarks in a Document.
Written by Allen Wyatt (last updated April 23, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021
Anthea wonders if there is a way to embed a watermark in a Word document so that it cannot be deleted. Ideally for Anthea, the watermark would travel with text that is copied and pasted into another document.
There are any number of ways to add watermarks to a document, as discussed in other issues of WordTips. For the purposes being considered by Anthea, the best place to put the watermark graphic is in the header of the document. Get the graphic positioned as you want it to appear, and then protect the document. (Protect it as a form, as described in other issues of WordTips.) This will stop the watermark from being deleted in the current document.
If you want the watermark to travel with any text copied and pasted to another document, the problem becomes a bit stickier. If a person copies just a portion of text (perhaps a few words or a few paragraphs), then the watermark won't go with the text. If, however, a person copies all the text in a document (by pressing Ctrl+A, for instance, prior to copying), then the watermark will be pasted into the other document along with the text. This occurs because in Word headers are an attribute of sections, and if what you are copying includes the end-of-section or end-of-document markers, then the header is copied along with the text.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13246) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Permanent Watermarks in a Document.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
You can use the Find and Replace feature of Word to replace inline graphics with other graphics. This tip explains how ...
Discover MoreHow to select a graphic that is obscured by a text box can be perplexing. Here's an overview of the different ways you ...
Discover MoreWhen you group images together, Word needs to figure out how to set the text wrapping for the new group. This tip ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Comments