Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Permanent Watermarks in a Document.
Written by Allen Wyatt (last updated April 23, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365
Anthea wonders if there is a way to embed a watermark in a Word document so that it cannot be deleted. Ideally for Anthea, the watermark would travel with text that is copied and pasted into another document.
There are any number of ways to add watermarks to a document, as discussed in other issues of WordTips. For the purposes being considered by Anthea, the best place to put the watermark graphic is in the header of the document. Get the graphic positioned as you want it to appear, and then protect the document. (Protect it as a form, as described in other issues of WordTips.) This will stop the watermark from being deleted in the current document.
If you want the watermark to travel with any text copied and pasted to another document, the problem becomes a bit stickier. If a person copies just a portion of text (perhaps a few words or a few paragraphs), then the watermark won't go with the text. If, however, a person copies all the text in a document (by pressing Ctrl+A, for instance, prior to copying), then the watermark will be pasted into the other document along with the text. This occurs because in Word headers are an attribute of sections, and if what you are copying includes the end-of-section or end-of-document markers, then the header is copied along with the text.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13246) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Permanent Watermarks in a Document.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!
One of the lesser-known drawing tools provided in Word is the drawing grid. You can easily turn this feature on and use ...
Discover MoreNeed to know how many graphics a document contains? Getting at the true number may take a little more work than it first ...
Discover MoreMacros are great for processing a document just the way you want. You can even use them to insert graphics, as described ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Comments