Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Turning Off Highlighter Display.
by Allen Wyatt
(last updated April 4, 2015)
The highlighter tool in Word is helpful for when you are developing and editing your manuscript. There may be times, however, when you want to print a "clean" version of your manuscript, without the marks. You could, of course, remove all the highlighting marks and then reapply them after printing, but that would be very tedious. Instead, you can follow these steps to suppress the display of the highlighting you previously applied to text:
Figure 1. The display options of the Word Options dialog box.
You will notice that the highlighting in your document immediately disappears, but the text remains. When you are again ready to view your highlighting marks, simply reverse the above process. If you print your document with the highlighting turned off, the marks will not appear on the printout either.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9830) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Turning Off Highlighter Display.
The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!
Using one of the page setup options in Word, you can specify that the paragraphs within the section be vertically aligned ...Discover More
Want your company name to always appear in a particular formatted manner? Word provides two ways you can approach the ...Discover More
Formal reports look better when they are set up with an introductory cover page. Here's how you can add a cover page in a ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.