Written by Allen Wyatt (last updated July 25, 2020)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021
Word provides a shortcut for changing the capitalization of your text. You can quickly change between lowercase, uppercase, and initial caps (first letter only is capitalized). To do this, all you need to do is to select the text that you wish to alter, and then press Shift+F3. You can continue to press Shift+F3 until you are satisfied with how the text appears.
There may be times when you are working with a large document that you want to change the case of the words in all occurrences of a particular style. For instances, let's assume that you have a document that you wrote, in which heading level 3 was originally intended to be all uppercase. Now, however, you need to change it so that only the first letter of each word is uppercase (usually referred to as initial caps). The following macro will search for all occurrences of the Heading 3 style and change it to initial caps.
Sub ChangeTextCase() Selection.HomeKey Unit:=wdStory Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting Selection.Find.Style = ActiveDocument.Styles("Heading 3") Selection.Find.Execute While Selection.Find.Found Selection.Range.Case = wdTitleWord Selection.Find.Execute Wend End Sub
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13049) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Changing Text Case Many Times.
Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!
The strikethrough text feature in Word can be used as part of your document or to indicate that changes have been made to ...
Discover MoreIf you have a document that has some sort of keyword within it (such as "Section") you may want to automatically format ...
Discover MoreWant to quickly format some text in your document? Select, right-click, and make a selection, and you can get to the ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2021-04-17 18:01:30
John Mann
Why not simply change one occurence of the style in question (Heading 3 in the example), then redefine the style to that new format. That should cause all instances of the style to change to match the new definition.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments