Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing Text Case Many Times.

Changing Text Case Many Times

by Allen Wyatt
(last updated March 14, 2020)

2

Word provides a shortcut for changing the capitalization of your text. You can quickly change between lowercase, uppercase, and initial caps (first letter only is capitalized). To do this, all you need to do is to select the text that you wish to alter, and then press Shift+F3. You can continue to press Shift+F3 until you are satisfied with how the text appears.

There may be times when you are working with a large document that you want to change the case of the words in all occurrences of a particular style. For instances, let's assume that you have a document that you wrote, in which heading level 3 was originally intended to be all uppercase. Now, however, you need to change it so that only the first letter of each word is uppercase (usually referred to as initial caps). The following macro will search for all occurrences of the Heading 3 style and change it to initial caps.

Sub ChangeTextCase()
    Selection.HomeKey Unit:=wdStory
    Selection.Find.ClearFormatting
    Selection.Find.Replacement.ClearFormatting
    Selection.Find.Style = ActiveDocument.Styles("Heading 3")
    Selection.Find.Execute
    While Selection.Find.Found
        Selection.Range.Case = wdTitleWord
        Selection.Find.Execute
    Wend
End Sub

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13049) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Changing Text Case Many Times.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Displaying a Number as Years and Months

How do you display a number of years, such as 3.67 years, as a number of years and months? It's simple to do with a ...

Discover More

Excel Filters and Filtering (Special Offer)

Excel Filters and Filtering can show you how to get to the heart of the data you need. Increase your proficiency ...

Discover More

Forcing Dates Forward

Want to push a date to some pre-defined day of the month? Here are some ways to force the issue.

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Retaining Explicit Formatting after Applying Styles

The formatting in a document is often a mix of styles and explicit formatting, applied over time. You may want to apply ...

Discover More

Understanding Underlines

Part of the formatting you can add to your text is underlining. That simple word (underlining) represents quite a few ...

Discover More

Adjusting Small Caps Text

If you use small caps text in a document, you know that there are several steps involved in properly formatting the text. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 5?

2014-04-07 06:47:32

Bryan

With / End With


2014-04-05 06:08:10

damear

Or just select "Highlight all occurrences of this style" and press Shift-F3.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.