Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Booklet Printing in Word.

Booklet Printing in Word

by Allen Wyatt
(last updated September 30, 2016)

31

Printing booklets is a common task that many users want to accomplish. The best way to create a booklet depends on the version of Word you are using. Fortunately, Word includes built-in capabilities to print booklets. Follow these steps to set up your document as a booklet:

  1. Display the Page Layout tab of the ribbon.
  2. Click the small icon at the bottom-right corner of the Page Setup group. Word displays the Page Setup dialog box.
  3. Make sure the Margins tab is displayed. (See Figure 1.)
  4. Figure 1. The Margins tab of the Page Setup dialog box.

  5. Using the Multiple Pages drop-down list, choose Book Fold. Word changes the page orientation to landscape, if necessary.
  6. In the Margins area of the dialog box, make sure the margins are set appropriately for your document.
  7. Click OK. The text in your document is reformatted to fit within the page layout you just specified.

When you print your document, you should choose to print two-sided if you have a printer that will automatically duplex. If not, you should choose the Manual Duplex check box in the Print dialog box, and then feed the pages through the printer twice.

If you prefer, you can also use a third-party program that produces booklets. A few programs suggested by WordTips readers include the following:

You may also be able to print booklets by using the capabilities of your printer. Some printers will handle booklet printing automatically. Refer to your printer manual or do some searching through the printer driver settings to find more information.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12728) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Booklet Printing in Word.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 1?

2017-02-04 15:14:58

Dazed and Confused

After several cartridges and many wasted pages, I am left with the same dilemma. Only 24 out of my 40 page booklet print.

Can someone tell me what I am doing wrong?

Thank you


2017-01-20 21:52:14

Voyager

I've been using ClickBook for many years. It does a superior job in printing booklets of any size in that it keeps your text as on full pages, but sizes it to fit the new booklet page. Word's booklet feature, by contrast, may take a 4-page document and turn it into a 6-page booklet. You never know.


2017-01-04 13:31:41

Serge

Working on Mac system (Word 2011 & 2013) and HP Envy 7640 printer, it's not so simple. We have not the Windows Page Set-up function, or so complete.
The only solution I found (alone and read it after on miscelaneous forums) is to convert to the Pdf format for printing my work like a booklet.

Isn't there any other and more direct solution without the PDF issue on a Mac ?

Congratulations for the quality of your informations, that's great and very useful. With you I discovered that I didn't know a lot about Word ...

All the best for 2017 to your team.

I should appreciate a return on my email : sc.75@hotmail.fr

Regards


2016-12-07 22:29:08

Sherine

I have been using Word to print books and booklets for years. There seems to be a bug in the newer versions of Word (beyond 2003). If you ever incude images in your booklet, they print out on the wrong page, or the words print on top of another page. A very simple fix is to save your document to an older version of Word (2003) before printing, and then everything prints correctly.


2016-10-21 01:28:14

Maria

why is that when I print out my booklet there is 2 blank pages left over.


2016-08-25 10:03:00

Ann

The PDF option worked! Thank you Paul!


2016-04-30 15:41:38

Jean

That was great and easy!


2016-04-10 15:05:19

Gary N.

I have never had success in getting Word to print my booklets… they always come out screwed up. But maybe that’s because I use a lot of graphics along with assorted text. But I did find a method that works great: I start my new document in Landscape mode; go into Columns and make two columns and check Line Between; now create a text box almost the size of the half page; enter my text; and finally add graphics with a setting of In Front of Text or Behind Text (add the graphic in it’s own box, not as part of the text box because the Wrap Text options are then limited). I do this for each half page of the booklet. Afterwards, I rearrange the text boxes into the order needed for the correct printout into book form. The advantage to this system is that I can adjust, move around, rearrange, and change anything I want to without it affecting anything else in the document. I can even leave blank pages wherever I need, and I can have a completely custom cover to the booklet. And as a plus, I can print any range of pages that I want (there is a bug in Word 2007 to 2016 that does not allow this in their Booklet layout). You will need to do tweaking to get things just how you want, but that’s necessary with most self-created documents. If you have any questions, leave a comment.


2016-02-24 16:22:17

John Dallaire

Simple. easy to understand. And it worked.


2016-02-10 13:04:25

Jean Robinson

My document is set up in booklet format, and I print in booklet format, but the two pages facing each other are both printed on the left hand side, one printed on top of the other (ie. two lots of type overprinted). I can only solve it by PDF-ing the document, but then it prints smaller than A4.


2016-01-03 13:16:44

Kelly Anderson

I am trying to print a 5.5" x 8.5" booklet but it when it prints four pages on the front and four on the back of a single sheet. The pages are half-sized and print in portrait rather than landscape

They are just wrong - Please help


2015-12-07 16:48:54

Liz Weaver

After struggling to get this to print in WORD, I gave up and tried the PDF route that was mentioned in a post. Here's what I did:
1. In my original document, I set the margins to .5" for all four sides.
2. Since my first page is actually a cover, I left page 2 blank.
3. Saved the document as a PDF
4. Printed the PDF using the booklet option.

It is easy, fast, and correct.


2015-10-26 13:33:32

Stacy

Paul Sampson, you saved my day lol!


2015-10-25 22:59:52

Gary Ikeda

I have Office 2013 on a PC. I have a 4 page booklet; however, when I export to create a PDF document, the resulting document has 4 pages at 5.5 x 8.5 inches. Is this a known bug in Office or do I need to change a setting?


2015-10-20 08:58:45

Suzi

Paul Sampson thank you. I have spent no end of hours trying to print my booklet. I just googled to see what I was doing wrong (personally I don't think I'm doing anything wrong) and saw your note about printing to PDF.
Ta da !! First time printed perfectly.
Thanks.


2015-10-20 04:36:45

Dave Q

Agree with Paul about pdf - it's far easier to print as a pdf, where you seem to get exactly what you asked for, and then print from Acrobat.
Word has become so sophisticated that it can do anything, and sometimes it thinks it knows better than you how to interpret your wishes, and then only an expert can figure out how to get what you really wanted.


2015-10-17 12:45:38

Paul Sampson

Although this may work out for you eventually, you may waste much paper and ink. It is far quicker to save the document as a PDF and just print a booklet from Acrobat. The only thing you have to bother about is if your printer can print one sided or two. It just works.


2015-09-13 23:59:14

Janice

Help. I have spent hours and hours, paper, and ink. Everytime I try to print in booklet form, I get pages printed on the top half of an 8.5 x 11 sheet, i.e., it is reduced to 50% the size it should be. What am I missing?
Thank you,
j


2015-09-02 15:48:06

Glenda

I am trying to print a booklet where I made columns on the pages
Names and addresses to the left and photos on the right. It looks great in my word document, but when I print it, 3 of the 8 pages have the print over printed with what needs to be on a different page, which is showing no text, just photos.
Can you help me??????


2015-08-14 05:00:52

Dave Q

It all works fine except it leaves a white space gap at the right hand side of the page


2015-07-30 15:13:08

Jennifer Wenning

I'm trying to print out a booklet in Word 2013 and the pages come out in the wrong order, making it impossible to put the booklet together. What am I doing wrong??????


2015-06-13 17:01:52

John

Yes David Ward "Change New Page to Continuous" is what worked for me...
Thanks


2015-06-11 22:40:03

DD

I am trying to print a cookbook. I tried the book fold option but then it doesn't let me pick the pages I want to print. It wants to print the whole Word document. We have cover pages in the book which is from another program so those pages are numbered in between the Word pages. For instance I just want pages 2-11 but I can't put only the pages I want.


2015-03-22 13:11:13

Mike

I used Microsoft products for the last 20 years, and they are the last 20 years I will EVER buy another Microsoft product. No way to publish a booklet on word for mac 2011 for mac ??? What kind of crap is that. Then I called sales and was transferred to 5 yes, 5 different people I couldn't understand and then was cut off with a recording from Word for Mac "specialists" telling me to call back tomorrow !! The could have told me they were closed when I spoke to the first representative. What BS !!


2015-02-02 12:32:04

David Ward

I wrote before that this tip did not work for me, but what I should have added is that it used to work and I used it many times.

At one point it stopped working and I haven't been able to figure out why.

After going through various Word settings, it now works. Here's are the steps if you should have this problem:

Page Layout (on the ribbon)
Margins
Custom Margins
Section Start
Change New Page to Continuous


2015-02-01 06:39:20

Aung Aung

Hello! Nice to meet you. I would like to know make to booklet, so you can say me, please. Thank you very much.


2015-01-11 18:49:43

Dr Kalai Chezhian

Excellent... It works.. A Great Thanks to the Authour :)


2015-01-03 01:33:40

David Ward

This tip does not work for me and I have tried it with at least a dozen documents.

For example, with an 8 page document, instead of printing 8 5.5" x 8.5" pages on two sheets of paper front and back that I could fold in the middle, it prints four pages on the front and four on the back of a single sheet. The pages are half-sized and print in portrait rather than landscape.


2014-06-10 20:10:04

Brett

make sure that you select "flip pages on short edge" to get booklet printing correctly


2013-11-29 14:18:23

Robert Lyon

1. Why do the menus in Word for Mac 23011 not include this capability?
2. Why does ClickBook not work on Mac?
3. Please mention these dysfunctions in this tip.


2013-11-17 07:15:48

Johannes van der Zwan

I use this feature a lot.
It is working ok.
The only problem I have is the following:

I am not able to print part of the book.

I have windows XP and Microsoft Word 2010


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