Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Finding Missing Fonts.
by Allen Wyatt
(last updated May 23, 2020)
Kevin has various old documents that contain formatting for fonts that his company no longer uses. He can list these fonts by using the font substitution tool, but he cannot always locate the fonts in the document using Find and Replace. Kevin wonders if there is a foolproof way of locating all instances of the missing fonts. He knows he could simply substitute the font automatically, but he needs to see where the font is used so he can determine which font should be used to replace it.
One option is to go ahead and use the font substitution tool to replace the old fonts with a new font that you know you don't use for any other purpose, such as Varsity, Vagabond, or one of the script fonts. You can then use the Find and Replace feature of Word to search for the new font, examine the context, and then make replacements as you deem appropriate.
You can also use the Styles and Formatting pane to examine any instances where that font is used, if you prefer. In the pane, have Word display all the formatting in use. Then look for any styles that utilize the replacement font. You can then use the tools in the pane to display the number of occurrences of the formatting and, if desired, apply a different style to those elements.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12693) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Finding Missing Fonts.
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