Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Word Count in Multiple Selections.

Word Count in Multiple Selections

by Allen Wyatt
(last updated September 18, 2019)

Do you need to count words in different, non-contiguous blocks of text? For instance, do you need to count the words in the body areas of a document, but not in the headings? You can follow these steps to get the count you need:

  1. Select the first block of text you need included in the word count.
  2. Hold down the Ctrl key as you use the mouse to select the second and any additional blocks of text.
  3. Display the Review tab of the ribbon.
  4. Click the Word Count tool, in the Proofing group.

That's it; the count returned represents all the words in the selected text—even though the text blocks are not contiguous.

Another approach (if you have a hard time selecting the multiple selections) is to simply copy the selections to a new document and then do the word count on that new document. You can then throw away the new document, as you no longer need it.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13358) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Word Count in Multiple Selections.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using MPF Graphic Files

There are all sorts of file formats used to store graphics. You might think that one of those formats is the MPF format, ...

Discover More

Paragraph Numbers in Headers or Footers

If your documents routinely use numbered paragraphs, you may want to place the number of the page's first paragraph in ...

Discover More

Capitalizing after a Sentence Ending with a Number

Word tries its best to be helpful and correct what it thinks is wrong with your typing. One such correction is to ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Generating a Count of Word Occurrences

Do you need to know the frequency with which certain words occur in your documents? There is no built-in way to derive ...

Discover More

Turning Off Hyphenation for Individual Words

Word does a semi-decent job when it comes to automatically hyphenating your documents. It even lets you exclude certain ...

Discover More

Word Counts for a Group of Documents

Getting a word count for a single document is easy. Getting an aggregate word count for a large number of documents can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one less than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.