Word includes a feature that allows you to add footnotes and endnotes to your documents. This can come in real handy for some type of scholarly or scientific documents. In some instances, however, you may have a need for a single footnote to have multiple references within a document. For example, some scientific journals require that footnotes not be repeated, but that the same footnote reference be repeated within the main text, and that the references go to a single footnote. Thus, the document may have many occurrences of the same footnote reference.
Normally, Word allows only a one-to-one relationship between footnote references and footnotes. If you have a need for multiple references to the same footnote, this doesn't help you. Instead, you should follow these steps:
Figure 1. The Cross-reference dialog box.
{ NOTEREF _Ref477318004 \h }
{ NOTEREF _Ref477318004 \h \f}
One other thing you might want to keep in mind: If you add new footnotes after following the above steps, the footnote references are automatically updated, but the cross-reference fields are not. To update those you'll need to update the cross-reference fields. The easiest way to do this is to press Ctrl+A (which selects the entire document) and then press F9 (which updates all the fields in the document).
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12153) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Using Multiple References to the Same Footnote.
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2017-08-08 08:14:04
Pat
Excellent!
2017-02-06 10:33:08
Anna C
Hi Allen,
Thanks for the tip! I have a related question which is sort of the inverse of this one: how can one refer to a group of endnotes in one citation? I am using the endnote function to number a set of figures, and I need to refer to four of them in a group, i.e. "See Figures 2-5". I will want to do this multiple times in my document, and it will be too tedious to do all of the numbering by hand if I need to make changes to a later draft. So far, I have put in the four numbers as endnotes, but I cannot figure out how to reformat it from "See Figures 2345" to "See Figures 2-5". Is it even possible to do this? Thanks!
2016-12-18 07:08:57
Rodney Jones
Many thanks for this very useful tip, Allen.
2016-12-17 12:42:47
Rajesh Bhavsar
Ultimate solution. No words to say.
2016-12-01 06:52:32
iris
Hello! Thank you so much for your help. I was looking everywhere to find an answer to this question. However, it does not work in my document. When I select my cross reference and I make the content of the cross reference visible it says: { NOTEREF _Ref341629039 f h }.
So I tried to change it to { NOTEREF _Ref341629039 h f} but these changes didn't have any effect on the cross reference. If I make the field normal again and click on it, it still refers to the footnootnumber in the text. What can I do? (I work on a Mac laptop with Word for Mac 2011 version 14.6.3)
2016-04-24 20:05:26
Tania
1/ How can I obtain formatted endnote number with bracket with comers eg. (1) or (1, 3, 6)? Cos current office word 2013 has no option of such to choose. To achieve, I have to highlight>font>click superscript. At times two or three references (endnotes) are required to enter at the end of sentence.
2/ Can I change endnote (references) into A to Z order? If so, the endnote number in the paragraph will change automatically or not??
Looking forward!.
2016-04-03 02:55:11
Anthony Nott
Thank you Allen for this useful tip.
Do you have any recommendations about staying with Word 2010 or 2013, or upgrading to 2016? I would use the footnoting features regularly, and was thinking of only upgrading from Word 2010 to 2013, in order to use two-column footnotes under a single body of text; and I perhaps might avoid having to learn to find various features in Word 2016, if there have been significant changes.
2016-03-30 09:58:30
Maria
You can eliminate steps 9-14 by changing the drop down for "Insert reference to:" to 'Footnote number (formatted)' before clicking Insert. It will then format it automatically.
2015-07-30 09:41:58
Rodney Jones
Thanks for this tip, Allen, which works fine for my purposes. The only problem is that it is a bit unwieldly. I have a Latin text and English translation where I want to reference one endnote from both sources. Although I have clearly got to choose the relevant footnote in every case, I wonder if there is any way of encapsulating the rest of the operations into a macro that could be attached to a keyboard shortcut?
2014-12-09 12:43:16
Angela
I agree with Ted...although this gets me one step further it does not complete the desired task. I need several spots within the main body of the document to refer to the same end note located at the end of the document. Only other option I can come up with is to create bookmarks in the end note section and then hyperlink using bookmark feature. So tedious. Wish we could just use ctrl function while cross-referencing to apply same end note to multiple text at once. But an overall thanks to you for sharing your knowledge and helping us amateurs out.
2014-11-06 00:20:44
Audrey
There must be a special place in heaven reserved for people who take time to provide these free tutorials. I'm working long and late this week and you saved me a lot of grief. Thank you, Allen!
2014-10-17 11:50:40
Ted
This does NOT provide "Multiple References to the Same Footnote", it provides multiple references to the same footnote REFERENCE.
This is not the same thing.
What is required is a second reference to the footnote that goes directly to the footnote text without any hops.
The only saving grace is that having reached the footnote text, the hyperlink back button does return the user to the correct point in the document.
2014-09-22 12:55:59
Ann
A very clear explanation, thank you!
2014-05-09 08:56:11
Catherine
It worked for me...my boss was having footnote trouble and I was able to play "hero"! You made me look good! Thank you!
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