Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Using Search Text in the Replacement.
Word has a very powerful search-and-replace function. There may be times when you want to simply add something to your document in a number of different locations. You can use the search-and-replace feature to help you. For instance, you may want to replace all occurrences of Betty Boop with Ms. Betty Boop, Esq. To do this, follow these steps:
Figure 1. The Replace tab of the Find and Replace dialog box.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12393) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Using Search Text in the Replacement.
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2015-10-12 13:10:02
Jean A. Rudolph
Thank you SO very much for this service! I look forward to your daily tips! MOST useful and MOST understandable of any computer helps I've encountered!
2013-01-02 12:42:29
Surendera M. Bhanot
Thanks Mr. Peter Johnson and Happy New Year. I will try your suggestions and revert for further assistance. Thanks again
2013-01-02 04:56:57
Peter Johnson
Hi Surendera
A comprehensive list would be quite long and not really necessary because Word will tell you when you need them. Here is how:
1) Open the Find & Replace Dialogue box (Advanced Find in Word 2010)
2) If there is a button labelled "More" in the bottom left click on it to display all the options.
3) The second button from then bottom left says "Special", click on it.
This gives you a list of the special characters that can be used in either the find or the replace box. Choose what you want and the two character sequence is added to the find (or replace) string. You will soon learn the ones you use all the time.
If you want to find out more try starting with Dave Rado’s article "Finding and replacing non-printing characters (such as paragraph marks) and text formatting" http://word.mvps.org/FAQs/General/FindingSpecialCharacters.htm
Happy New Year!
Peter
2012-12-30 09:23:29
Surendera M. Bhanot
Very good tip.
Can you give a complete list of shortcut functions (like '^&") used in the find & replace option.
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Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: 
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