Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Using Search Text in the Replacement.

Using Search Text in the Replacement

by Allen Wyatt
(last updated November 24, 2018)

1

Word has a very powerful search-and-replace function. There may be times when you want to simply add something to your document in a number of different locations. You can use the search-and-replace feature to help you. For instance, you may want to replace all occurrences of Betty Boop with Ms. Betty Boop, Esq. To do this, follow these steps:

  1. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box. (See Figure 1.)
  2. Figure 1. The Replace tab of the Find and Replace dialog box.

  3. In the Find What box, enter Betty Boop (what you want to search for).
  4. In the Replace With box, enter Ms. ^&, Esq. (Word will use the text in the Find What box—what you entered in step 2—in place of the ^& characters.)
  5. Click on Find Next.
  6. Make replacements as desired.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12393) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Using Search Text in the Replacement.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Skipping Numbering

Got a numbered list, but you want to add other types of non-numbered paragraphs in the middle of the list? It's easy to ...

Discover More

Auto-incrementing Form Fields

Templates are a great way to create new documents because they act as intricate patterns to what those new documents ...

Discover More

WordTips Annual Archives

WordTips is a weekly newsletter that provides tips on how to best use Microsoft's word processing software. At ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Changing the Position of the Dollar Sign

When you receive documents created by others, it is not unusual that you'll want to edit what they've written. For ...

Discover More

Replacing Formatting Functions as a Toggle

Sarra is having a problem getting Find and Replace to behave properly when replacing italic-formatted text. This tip ...

Discover More

Keyboard Control of the Find and Replace Dialog Box

Hate to take your hands off the keyboard? This tip explains how you can use the keyboard to work with the Find and ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 5?

2018-11-26 02:36:24

Andreas

"Word will use the text in the Find What box—what you entered in step 2—in place of the ^& characters"
It is actually better than that: Word will use the found text, not what was entered in Step 2. Often this is the same, but not when wildcard searches are enabled and not when 'Match case' is unchecked.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.