Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Occurrences of a Text String within a Document.
Written by Allen Wyatt (last updated November 23, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365
Marc is looking for the fastest, most efficient way—within a macro—to determine a count of how many times a particular text string occurs within a document. Unfortunately there is no way to do this with a simple command or two; instead you need to "step through" a document using the Find and Replace feature of Word.
First, make a temporary copy of your document so that you don't run the risk of messing up your original document. Then use a variable in your macro to count the number of times the desired text gets replaced, and increment the variable every time a replacement occurs. In the following example, the number of times will end up in the variable Replacements. You can then use the value or convert the value to a string to display it.
Sub CountReplacements Dim Replacements As Integer Replacements = 0 Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting With Selection.Find .Text = InputBox("Enter the text you want to find:") .Replacement.Text = InputBox("Enter the replacement text:") .Forward = True .Wrap = wdFindContinue .Format = False .Execute Replace:=wdReplaceOne Do Until Not .Found .Execute Replace:=wdReplaceOne Replacements = Replacements + 1 Selection.MoveRight Unit:=wdCharacter, Count:=1 Loop If Replacements <> 0 Then MsgBox _ "" & .Text & " has been replaced " & _ CStr(Replacements) & " times with " & _ .Replacement.Text Else MsgBox .Text & " was not found in the document/selection." End If End With End Sub
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11941) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Occurrences of a Text String within a Document.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
One of the common things done in macros is to somehow "process" documents, which often means moving the insertion point ...
Discover MoreWord allows you to display either a single page at a time or, with larger monitors, multiple pages. If Word displays your ...
Discover MoreWhen you distribute documents to other people, you may want those documents to have associated macros that the reader can ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2022-11-23 06:19:28
Frix
Bonjour,
Je pense qu'il est plus simple d'utiliser la commande "Rechercher - remplacer"
Introduire la chaîne de texte particulière à rechercher puis demander "Lecture du surlignage" "Tout surligner"
Word indique alors le nombre d'éléments surlignés
Hello,
I think it is easier to use the "Find - Replace" command
Enter the particular text string to be searched and then ask for "Read highlighting" "Highlight all"
Word then shows the number of highlighted items
2018-07-21 05:59:47
Ken Endacott
The macro CountReplacements does not emulate manual Find & Replace and give a true count of text string occurrences.
Manual Find & Replace searches the whole document whereas VBA Find and Replace only searches the current story. The macro CountReplacements searches the body of the document only and not other parts such as text boxes, headers, footers. footnotes and endnotes. A more elaborate macro is needed to search the whole document.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments