Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Occurrences of a Text String within a Document.
by Allen Wyatt
(last updated June 6, 2017)
Marc is looking for the fastest, most efficient way—within a macro—to determine a count of how many times a particular text string occurs within a document. Unfortunately there is no way to do this with a simple command or two; instead you need to "step through" a document using the Find and Replace feature of Word.
First, make a temporary copy of your document so that you don't run the risk of messing up your original document. Then use a variable in your macro to count the number of times the desired text gets replaced, and increment the variable every time a replacement occurs. In the following example, the number of times will end up in the variable Replacements. You can then use the value or convert the value to a string to display it.
Sub CountReplacements Dim Replacements As Integer Replacements = 0 Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting With Selection.Find .Text = InputBox("Enter the text you want to find:") .Replacement.Text = InputBox("Enter the replacement text:") .Forward = True .Wrap = wdFindContinue .Format = False .Execute Replace:=wdReplaceOne Do Until Not .Found .Execute Replace:=wdReplaceOne Replacements = Replacements + 1 Selection.MoveRight Unit:=wdCharacter, Count:=1 Loop If Replacements <> 0 Then MsgBox _ "" & .Text & " has been replaced " & _ CStr(Replacements) & " times with " & _ .Replacement.Text Else MsgBox .Text & " was not found in the document/selection." End If End With End Sub
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11941) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Occurrences of a Text String within a Document.
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