Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Pasting a Comment into Your Document.

Pasting a Comment into Your Document

Written by Allen Wyatt (last updated October 5, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365

Word includes a powerful tool that allows you to add comments to your document. Since comments are designed for reviewers' annotations while developing a document, it is handy to know how to paste the text of a comment into your main document. This is done using editing techniques you are already familiar with. Follow these steps:

Make sure that the Reviewing Pane is visible at the bottom of your screen, or that the comment balloons are visible at the right side of your document.
Select the text in the comment that you want to paste into your main document. Make sure you do not select the comment mark at the beginning of the comment or the paragraph mark at the end.
Use Ctrl+X to cut the text or Ctrl+C to copy the text to the Clipboard.
Either select the text to be replaced by what's in the Clipboard or position the insertion point at the place in your main document where you want the Clipboard text to be inserted.
Press Ctrl+V to paste the text into the document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6036) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Pasting a Comment into Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Choosing an Equation Style

You can define styles for different characters used in the Equation Editor. It is not as full-featured as styles in Word, ...

Discover More

Changing the Footnote Continuation Notice

When a footnote needs to span two printed pages, Word prints a continuation notice at the end of the footnote being ...

Discover More

Changing Kerning

When you need to adjust the space Word uses between characters, you need to adjust what is called “kerning.” This tip ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2019. Spend more time working and less time trying to figure it all out! Check out Word 2019 For Dummies today!

More WordTips (ribbon)

Inserting Notes

Microsoft now calls "notes" what it used to call "comments." Some people don't like the modern, threaded notes. This tip ...

Discover More

Displaying Document Comments

Adding comments to a document is a normal activity when writing and editing. Once comments have been added, you may ...

Discover More

Printing Comments from a Macro

Need to print the comments you've added to a document? You can do it manually or you can have your macro do the printing. ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is eight more than 6?

2024-10-07 09:50:00

Andrew

Here the macro I use to convert comments in bulk.

Sub CommentsToInline()
Const CommentShading = wdGray25
Const CommentColor = wdBlue

Dim OriginalNum As Long
Dim TrackingState As Boolean
Dim C As Comment

With ActiveDocument.Content
Application.UndoRecord.StartCustomRecord "CommentsToInline"
TrackingState = ActiveDocument.TrackRevisions
ActiveDocument.TrackRevisions = False
OriginalNum = .Comments.Count
For Each C In .Comments
With C.Scope
.Collapse wdCollapseEnd
.Text = "{{" & C.Author & ": }}"
With .Font
.Name = "Arial"
.Size = Round(0.8 * .Size)
.ColorIndex = CommentColor
.Bold = True
.Italic = False
.Underline = wdUnderlineNone
End With
.Collapse wdCollapseStart
.MoveStartUntil cset:="}"
.FormattedText = C.Range.FormattedText
.FormattedText.HighlightColorIndex = CommentShading
.FormattedText.Font.ColorIndex = CommentColor
End With
.Delete
Next C
ActiveDocument.TrackRevisions = TrackingState
Application.UndoRecord.EndCustomRecord
MsgBox OriginalNum - .Comments.Count & " comment(s) converted (" & OriginalNum & " remaining)."
End With
End Sub

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.