Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Pasting a Comment into Your Document.

Pasting a Comment into Your Document

Written by Allen Wyatt (last updated October 5, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365

Word includes a powerful tool that allows you to add comments to your document. Since comments are designed for reviewers' annotations while developing a document, it is handy to know how to paste the text of a comment into your main document. This is done using editing techniques you are already familiar with. Follow these steps:

Make sure that the Reviewing Pane is visible at the bottom of your screen, or that the comment balloons are visible at the right side of your document.
Select the text in the comment that you want to paste into your main document. Make sure you do not select the comment mark at the beginning of the comment or the paragraph mark at the end.
Use Ctrl+X to cut the text or Ctrl+C to copy the text to the Clipboard.
Either select the text to be replaced by what's in the Clipboard or position the insertion point at the place in your main document where you want the Clipboard text to be inserted.
Press Ctrl+V to paste the text into the document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6036) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Pasting a Comment into Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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What is 3 + 9?

2024-10-07 09:50:00

Andrew

Here the macro I use to convert comments in bulk.

Sub CommentsToInline()
Const CommentShading = wdGray25
Const CommentColor = wdBlue

Dim OriginalNum As Long
Dim TrackingState As Boolean
Dim C As Comment

With ActiveDocument.Content
Application.UndoRecord.StartCustomRecord "CommentsToInline"
TrackingState = ActiveDocument.TrackRevisions
ActiveDocument.TrackRevisions = False
OriginalNum = .Comments.Count
For Each C In .Comments
With C.Scope
.Collapse wdCollapseEnd
.Text = "{{" & C.Author & ": }}"
With .Font
.Name = "Arial"
.Size = Round(0.8 * .Size)
.ColorIndex = CommentColor
.Bold = True
.Italic = False
.Underline = wdUnderlineNone
End With
.Collapse wdCollapseStart
.MoveStartUntil cset:="}"
.FormattedText = C.Range.FormattedText
.FormattedText.HighlightColorIndex = CommentShading
.FormattedText.Font.ColorIndex = CommentColor
End With
.Delete
Next C
ActiveDocument.TrackRevisions = TrackingState
Application.UndoRecord.EndCustomRecord
MsgBox OriginalNum - .Comments.Count & " comment(s) converted (" & OriginalNum & " remaining)."
End With
End Sub

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