Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Deleting All Comments.

Deleting All Comments

by Allen Wyatt
(last updated August 5, 2015)

1

When writing and editing a document, it is not uncommon to add comments throughout the document. This is particularly true if you are writing a "team" document, where several people have responsibility for different parts of the document.

When you are through working on the document, you may want a way to get rid of all the comments at once. One easy way to do this is to follow these steps:

  1. Make sure the Review tab of the ribbon is displayed.
  2. Click the down-arrow next to the Delete Comment button in the Comments group. Word displays a drop-down list of options. (Even though the Delete Comment button may look like it is not available, the down-arrow is active as long as there is one comment in the document.)
  3. Choose the Delete All Comments in Document option.

Depending on how complex the comments are in your document, the above approach may not get rid of all the comments. This is particularly true if you have Track Changes turned on, and the document has gone through much iteration with lots of comments, some with Track Changes in place and some not. If you discover problems, or if you routinely have many, many comments to delete, you may want to consider creating a very short macro to get rid of comments. The following macro will delete all the comments in a document:

Sub RemoveComments()
    ActiveDocument.DeleteAllComments
End Sub

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11740) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Deleting All Comments.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Formatting Captions

When you add captions to elements in your document, Word allows you to modify how those captions are formatted. Here's how ...

Discover More

Keeping a Replace Operation Displayed

The Find and Replace tool is designed to help you find and replace information as quickly as possible. However, you may not ...

Discover More

Inadvertantly Getting Rid of Frozen Panes

Excel provides quite a bit of flexibility in displaying your data. You can have multiple windows visible for the same ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Turning Off Comment Color when Printing

Comments that you add to your document are most often displayed in a bright color so they aren't easily missed. If you want ...

Discover More

Changing the User Name in Existing Comments

Want to change the name that Word associates with various comments previously added to your document? Here are some ideas you ...

Discover More

Printing Comments

Comments are a great way to share, well, comments with other people looking through your documents. If you want to print just ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 1?

2016-09-05 08:53:57

Rafiullah

how to delete all comments shown in word


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.