Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Saving Money on Printing Labels.
Written by Allen Wyatt (last updated July 13, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365
If you have purchased labels for your laser printer, you already know that they can be a bit expensive. It can be frustrating to print your labels and not have them lined up just right. Each bad sheet you print is effectively money down the drain.
To overcome this problem, make sure you print a test sheet before you actually print on the labels themselves. Simply put a blank sheet of paper in the manual feed of your laser printer, instead of your label sheet. When the information is printed on the blank sheet, place that sheet behind a blank sheet of labels and hold it up to the light. The print on the paper will show through the label sheet, and you can see how the text lines up with the labels.
The benefit of this is that you save money—the blank paper is much cheaper than the label sheets. Continue printing your test sheets, adjusting the print parameters as necessary in Word. When you are satisfied with how your test sheet prints, go ahead and print on the labels themselves.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11594) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Saving Money on Printing Labels.
Do More in Less Time! An easy-to-understand guide to the more advanced features available in the Microsoft 365 version of Word. Enhance the quality of your documents and boost productivity in any field with this in-depth resource. Complete your Word-related tasks more efficiently as you unlock lesser-known tools and learn to quickly access the features you need. Check out Microsoft 365 Word For Professionals For Dummies today!
When you create a document designed to be printed on a particular type of label stock, it might be helpful if Word ...
Discover MoreThere is a whole passel of labels pre-defined in Word. You are not limited to this passel, however; Word allows you to ...
Discover MoreUsing Word to create and print labels is a snap. All you need to do is provide the text you want on the labels, pick a ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2024-07-13 09:38:42
Veronica Pavia
Re: printing a test sheet of labels on plain paper. I format my labels with borders on all sides before printing a test sheet. This makes it quick and easy to see how they line up. Then I remove the borders before printing the actual labels.
2024-07-13 06:21:54
Yes, I have used this method for years to check "label prints" before committing them to a label sheet.
In fact, I use the blank back of discarded "one side used" sheets for printing both "label tests" and other "internal" printing.
Each of these thus cost me nothing ! ! A useful tip for all.
Chris F.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Comments