Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Saving Money on Printing Labels.
Written by Allen Wyatt (last updated July 13, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021
If you have purchased labels for your laser printer, you already know that they can be a bit expensive. It can be frustrating to print your labels and not have them lined up just right. Each bad sheet you print is effectively money down the drain.
To overcome this problem, make sure you print a test sheet before you actually print on the labels themselves. Simply put a blank sheet of paper in the manual feed of your laser printer, instead of your label sheet. When the information is printed on the blank sheet, place that sheet behind a blank sheet of labels and hold it up to the light. The print on the paper will show through the label sheet, and you can see how the text lines up with the labels.
The benefit of this is that you save money—the blank paper is much cheaper than the label sheets. Continue printing your test sheets, adjusting the print parameters as necessary in Word. When you are satisfied with how your test sheet prints, go ahead and print on the labels themselves.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11594) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Saving Money on Printing Labels.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
Need to print more than one copy of mail-merge labels? There are a number of different approaches you can take to getting ...
Discover MoreThere is a whole passel of labels pre-defined in Word. You are not limited to this passel, however; Word allows you to ...
Discover MoreIf you need to put information on a label that has both left- and right-aligned information on the same line, it can be ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2024-07-13 09:38:42
Veronica Pavia
Re: printing a test sheet of labels on plain paper. I format my labels with borders on all sides before printing a test sheet. This makes it quick and easy to see how they line up. Then I remove the borders before printing the actual labels.
2024-07-13 06:21:54
Yes, I have used this method for years to check "label prints" before committing them to a label sheet.
In fact, I use the blank back of discarded "one side used" sheets for printing both "label tests" and other "internal" printing.
Each of these thus cost me nothing ! ! A useful tip for all.
Chris F.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Comments