Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Specifying a Label Stock for Saved Documents.

Specifying a Label Stock for Saved Documents

Written by Allen Wyatt (last updated May 17, 2025)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Word in Microsoft 365


Frances noted that if she prepares a sheet of labels using the Avery 5066 label and then saves that sheet of labels as a Word document, when she later loads the Word document she can no longer tell which label stock (Avery 5066) the document should be printed upon. Frances wonders if there is some place she can look within the document to see what label stock is should be printed upon.

The short answer is that there is no place you can look to see the proper label stock to use—unless you create that place. There are a couple of different ways you can do this. For instance, you could open the Properties dialog box for the document and then enter the label stock information into the Comments field. This will be saved with the document and you can later refer to it with no problem.

You could also save your labels document using a name that incorporates the label stock as part of the name. For instance, if your document contains mailing labels for your vendors, then you could name the document something like "Vendor Labels on Avery 5066." That way it is clear, even outside of Word, which stock should be used for the document.

Another possibility is to create a footer or header for the label document and place the information in one of them. This works great if you are using a label stock in which the labels don't take up the entire sheet area; the header or footer could be printed in this "unused" area, and would always be a reminder of which stock should be used.

Still another unique way to keep track of the information is to follow these general steps:

  1. Create your label document as you normally would.
  2. Create a new style that uses the same name as your label stock (for instance, name the style "Avery 5066"). The style doesn't need to be any different than the normal style used for the labels in your document.
  3. Apply the style to the first paragraph in the document.
  4. Save your label document.

Now, whenever you open the document and the insertion point is in the first paragraph, you'll see the label stock in the Styles list.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11675) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, 2024, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Specifying a Label Stock for Saved Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Keep Your Headings in View

Headings on a table are very important when it comes to understanding what is in the table. This tip explains an easy way ...

Discover More

Deleting a Large Number of Styles

Styles are a fantastic tool for formatting documents. As you work with documents created by others, you may want to get ...

Discover More

Permanently Deleting Items

Want to permanently get rid of an object rather than simply moving it to the Recycle Bin? Here are a couple of tricks you ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (ribbon)

Adding Addresses To a Set of Address Labels

Got a bunch of pages of labels and you need to insert a label into the middle of the bunch? This isn't easy to do in ...

Discover More

Saving Money on Printing Labels

Labels can be expensive, and a little common sense will help you waste less money as you try to get your labels to appear ...

Discover More

Changing Label Printing Order

If you want to change the order in which labels are printed when doing a mail merge, Word doesn't provide many options. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven less than 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.