Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Specifying a Label Stock for Saved Documents.

Specifying a Label Stock for Saved Documents

by Allen Wyatt
(last updated December 14, 2018)

2

Frances noted that if she prepares a sheet of labels using the Avery 5066 label and then saves that sheet of labels as a Word document, when she later loads the Word document she can no longer tell which label stock (Avery 5066) the document should be printed upon. Frances wonders if there is some place she can look within the document to see what label stock is should be printed upon.

The short answer is that there is no place you can look to see the proper label stock to use—unless you create that place. There are a couple of different ways you can do this. For instance, you could open the Properties dialog box for the document and then enter the label stock information into the Comments field. This will be saved with the document and you can later refer to it with no problem.

Another possibility is to create a footer or header for the label document and place the information in one of them. This works great if you are using a label stock in which the labels don't take up the entire sheet area; the header or footer could be printed in this "unused" area, and would always be a reminder of which stock should be used.

Still another unique way to keep track of the information is to follow these general steps:

  1. Create your label document as you normally would.
  2. Create a new style that uses the same name as your label stock (for instance, name the style "Avery 5066"). The style doesn't need to be any different than the normal style used for the labels in your document.
  3. Apply the style to the first paragraph in the document.
  4. Save your label document.

Now, whenever you open the document and the insertion point is in the first paragraph, you'll see the label stock in the Styles list.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11675) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Specifying a Label Stock for Saved Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is five more than 3?

2018-12-18 10:59:15

Alison Miller

When I am naming my document that I've created labels on, I just put, for example, "mail labels for lower schools Avery 5861". Then I always know what labels I used. This is a perfect scenario, but it works for me.


2018-12-14 10:33:00

Benjamin C Morin

In reference to the Label Stock Document, I simple save the label sheet to a new document and name it, for example, standard envelope, Merge Standard Envelope, Avery 5066 Label Sheet, File Label ###, etc.

Whenever I need to address envelopes, I simply open the document named Standard Envelope and fill it in. If I merge, I open my merge standard envelope document. So on and so forth.

I hope this helps.


Benjamin


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