Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Specifying a Label Stock for Saved Documents.
by Allen Wyatt
(last updated April 2, 2013)
Frances noted that if she prepares a sheet of labels using the Avery 5066 label and then saves that sheet of labels as a Word document, when she later loads the Word document she can no longer tell which label stock (Avery 5066) the document should be printed upon. Frances wonders if there is some place she can look within the document to see what label stock is should be printed upon.
The short answer is that there is no place you can look to see the proper label stock to use—unless you create that place. There are a couple of different ways you can do this. For instance, you could open the Properties dialog box for the document and then enter the label stock information into the Comments field. This will be saved with the document and you can later refer to it with no problem.
Another possibility is to create a footer or header for the label document and place the information in one of them. This works great if you are using a label stock in which the labels don't take up the entire sheet area; the header or footer could be printed in this "unused" area, and would always be a reminder of which stock should be used.
Still another unique way to keep track of the information is to follow these general steps:
Now, whenever you open the document and the insertion point is in the first paragraph, you'll see the label stock in the Styles list.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11675) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Specifying a Label Stock for Saved Documents.
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