Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Calculated Dates.

Calculated Dates

by Allen Wyatt
(last updated September 6, 2016)

3

John asked if there is a quick way to put a calculated date into a letter created in Word. He wanted to send out mail-merged letters with a date that is 30 days after the date on which the letters were created.

Unfortunately, there is no native way to do this in Word. For instance, there is no field code you can use to insert a calculated date. If you are using Excel or Access as your data source for the mail merge, the simplest solution may be to just add a field in the data source that shows the calculated date. (It is very easy to do this in both Excel and Access.) The data source field can then be placed in the mail-merge document and everything is set.

If you want to stick with Word and cannot modify the data source (perhaps someone else supplies it), then you can use a macro to insert the future date. The following VBA macro will do the trick:

Sub FutureDate()
    Selection.TypeText Text:=Format(Date + 30, "mmmm d, yyyy")
End Sub

This macro determines today's date, adds 30 days to it, formats it as specified in the format string ("mmmm d, yyyy") and inserts it into the document. If you assign this macro to a shortcut key, you can quickly insert your future date whenever you want.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11556) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Calculated Dates.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 1?

2016-09-07 14:48:21

Deborah Owen

How do I enter today's date? Thx.


2016-09-07 12:37:51

Mary Lou

I'm am fairly new at making macros other than by recording steps, so would appreciate knowing if there is a way of inserting a set starting date, rather than using the current date.


2016-09-06 20:00:18

Marie

I am a new Word Tips user. What about instructions for Word 2016?


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