Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Defining a Shortcut for a Macro.

Defining a Shortcut for a Macro

by Allen Wyatt
(last updated July 2, 2015)

1

Word allows you to assign macros or commands to specific key combinations. These key combinations are referred to as shortcut keys, and when used they result in the macro or command being executed.

When you first create a macro by recording it, Word gives you to opportunity to assign the macro to a specific key combination. If you later want to change the key combination, you can follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box select either the Customize option (Word 2007) or the Customize Ribbon option (Word 2010).
  3. Click the Customize button at the bottom of the dialog box, just to the right of the words "Keyboard Shortcuts." Word displays the Customize Keyboard dialog box. (See Figure 1.)
  4. Figure 1. The Customize Keyboard dialog box.

  5. In the Categories list, choose Macros.
  6. In the Macros list, select the macro you want assigned to the shortcut key.
  7. Click once in the Press New Shortcut Key box so that the insertion point appears there.
  8. Press a keyboard shortcut you want to use to run the macro. (You can tell if the shortcut is in use because when you press it, you can see in the dialog box if the shortcut is used by a different command.)
  9. Click Assign. The shortcut is now assigned to the command.
  10. Repeat steps 5 through 8 for each change you want to make.
  11. Close all the open dialog boxes.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7120) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Defining a Shortcut for a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Versions Not Saving Correctly

If you use Word's versioning tool, you may notice that you sometimes get errors with the versions in your documents. This is ...

Discover More

Making a Longer Quick Access Toolbar

The Quick Access Toolbar is where you put all the tools to which you need quick access. (Makes sense, huh?) There are limits ...

Discover More

Transposing and Linking

Sometimes it is helpful to look at data that is rotated 90 degrees. Excel allows you to use Paste Special to transpose data, ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Calculating a Future Date

Need to figure out a date a certain number of days, weeks, months, or years in the future? It's easy to do using the DateAdd ...

Discover More

Controlling the Italic Text Attribute

If you are formatting your document by using a macro, you may need to make some of your text italics. You do that by changing ...

Discover More

Aligning Paragraphs in a Macro

Using a macro to format your document (or portions of your document) is not all that uncommon. If you want your macro to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 8?

2015-09-20 12:11:01

Stphen McBride

Tried this and it does not work. Cannot get the keyboard shortcut to activate the macro.
Can only do it by using keystroke recorder to run the macro that I wrote.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.