Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Defining a Shortcut for a Macro.

Defining a Shortcut for a Macro

by Allen Wyatt
(last updated August 18, 2018)

Word allows you to assign macros or commands to specific key combinations. These key combinations are referred to as shortcut keys, and when used they result in the macro or command being executed.

When you first create a macro by recording it, Word gives you the opportunity to assign the macro to a specific key combination. If you later want to change the key combination, you can follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or a later version display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box select either the Customize option (Word 2007) or the Customize Ribbon option (Word 2010 or a later version).
  3. Click the Customize button at the bottom of the dialog box, just to the right of the words "Keyboard Shortcuts." Word displays the Customize Keyboard dialog box. (See Figure 1.)

    4. Figure 1. The Customize Keyboard dialog box.

  4. In the Categories list, choose Macros.
  5. In the Macros list, select the macro you want assigned to the shortcut key.
  6. Click once in the Press New Shortcut Key box so that the insertion point appears there.
  7. Press a keyboard shortcut you want to use to run the macro. (You can tell if the shortcut is in use because when you press it, you can see in the dialog box if the shortcut is used by a different command.)
  8. Click Assign. The shortcut is now assigned to the command.
  9. Repeat steps 5 through 8 for each change you want to make.
  10. Close all the open dialog boxes.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7120) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Defining a Shortcut for a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Easily Changing the Default Drive and Directory

Need a quick way to change the default drive and directory in a macro you are writing? Here's the commands to do it and a ...

Discover More

Intelligent Title Case

A common editorial need is to change the capitalization used on different words in a selection of text. Word provides a ...

Discover More

Searching for Breaks

Word allows you to insert different types of breaks in your text that help control how your document is paginated. If you ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Declaring Variables

Declaring variables in a macro is good programming practice. Here’s how to do it and how to make sure they are all ...

Discover More

Copying a Range of Pages in a Macro

Do you need to copy, within a macro, a range of pages? Because pages can be so fluid in Word, this can be a bit tricky. ...

Discover More

Adding a Macro to the Quick Access Toolbar

One of the easiest ways to quickly access a macro is to assign it to the Quick Access toolbar. Here's how you can make ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR AUTHORS
OUR SITES
 

Copyright © 2019 Sharon Parq Associates, Inc.