Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Moving a Table Column.

Moving a Table Column

by Allen Wyatt
(last updated December 3, 2016)

2

After creating a table to hold data in your document, you may have a need to reorganize the table. One common way of reorganizing is to move columns so that they are in a different order than they were originally. Here's the general process for moving columns:

  1. Select the column you want to move.
  2. Press Ctrl+X or click on the Cut tool on the Home tab of the ribbon. This removes the column from the table and places it in the Clipboard.
  3. Move the insertion point to the beginning of the top cell of the column before which you want to place the column you just cut.
  4. Press Ctrl+V or click on the Paste tool on the Home tab of the ribbon.

It should be noted that the above steps don't work as expected if you have Track Changes turned on. If you do, then when you attempt step 2 you are told that if you continue, your edit will not be "tracked" (marked). You will then need to make a decision as to whether this is a "deal breaker" on the edit. For most people it probably isn't, since you are going to paste the column elsewhere.

Also, the cut-and-paste approach won't work if you have horizontally merged cells in the table.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11275) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Moving a Table Column.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Emoticons in Word

Like to add a smiley or two to your writing? Word makes it easy through creative use of the AutoCorrect feature.

Discover More

Determining the Number of Bookmarks Defined in a Document

If you develop a macro that needs to work with bookmarks defined in a document, it is inevitable that you will need a way ...

Discover More

Pasting Excel Data within Word's Page Margins

The programs in the Microsoft Office suite are designed to work with each other easily. Sometimes there can be hiccups ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Inserting Cells in a Table

You can enlarge a table by adding cells where they are needed. Just pick where you want the cells inserted, then use the ...

Discover More

Copying Rows and Columns with the Mouse

Word allows you to do quite a few editing tasks using the mouse. If you want to copy rows or columns in a table, you can ...

Discover More

Splitting Table Cells

When formatting tables, you can both merge and split cells. Here's a couple of ways you can easily perform the latter ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 5?

2016-12-07 11:32:00

Joel Bonilla

Awesome contribution to this article, there, Russ!


2016-12-03 11:07:26

Russ

Also, to move a ROW up or down, place your cursor in any cell within that Row, press Shift & Alt keys, followed by an Up or Down Arrow Key. This works even if merged cells are involved.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.