Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Understanding Sections.
If you have used Word for any length of time, you are aware that there are three general types of formatting you can use for a document: page formatting, paragraph formatting, and character formatting. In general, page formatting is set only once for an entire document. That is because your paper size seldom changes in the middle of a document. There are, however, other page formatting settings that you may want to change from time to time, even in the middle of a document. For instance, you may want to change the top margin on a particular page, or you may want to change the way that headers or footers appear on a particular page.
The way Word handles such mid-document page formatting changes is through the use of sections. A section is a portion of a document to which a certain set of page formatting properties should be applied. If you find yourself with the need to change anything having to do with page layout, simply create a new section and change the formatting for that section alone.
You can insert a new section in your document by displaying the Page Layout tab of the ribbon, and then clicking on the Breaks tool. You'll see a drop-down list of breaks you can insert:
Select the type of section break you want and then click on OK. The section break is inserted, and you can format the new section (or old) as you desire.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11242) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Understanding Sections.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
In long documents it is often helpful to jump directly to a particular page. Word provides several tools you can use to ...
Discover MoreThe Print Screen key is a handy way to grab a screen shot. What if your keyboard doesn't physically have such a key, ...
Discover MoreThe rulers in Word can be quite helpful when formatting your document. The rulers may not be displayed all the time, ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2022-02-26 00:01:48
jane
my layout tab shows the breaks command grayed out. how can I activate breaks?
2021-08-05 11:30:17
Malcolm Patterson
The section break is the right tool to change page format: orientation, margins, headers and footers, changing the number of columns on a page, etc. It's also useful for inserting notes below a table or figure. On the other hand, section breaks seem to make documents more fragile. Users are easily confused by the results of deleting a section break, as is sometimes necessary when collaborating on a document.
It's unwise to insert a section break when the *Different First Page* attribute would suffice. It's a mistake to insert manual breaks instead of setting the *Page break before* attribute of the paragraph that should start the next page. Mixing _format_ with _content_ in this way makes documents more difficult to develop and maintain. (It's as bad as using multiple tabs instead setting the "Indentation* attribute correctly, or inserting blank paragraphs instead of using the *Before* and *After* attributes of paragraph style.)
2015-03-23 09:25:00
AB
When talking of section breaks I think it should be mentioned that if you have multiple sections and you ever need to review where you have breaks that you can easily do this by changing the view of your document to outline.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2022 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: 
Comments