Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Saving Find and Replace Operations.

Saving Find and Replace Operations

by Allen Wyatt
(last updated November 7, 2015)

When processing documents, Melinda often has to do the same Find and Replace operations again and again. For instance, a common operation may be to search for a report name in an old format and replace it with one in a new format. This can be done easily enough using Find and Replace, but Melinda would love a way to be able to save her common Find and Replace operations so that she can call them up and execute them at will. (This is easy to do in some programs, such as InDesign.)

Perhaps the easiest way to do this in Word is by recording a macro that performs your Find and Replace operation. The macro could then be "replayed" whenever you need to do the same operation, even on other documents. You could even assign the macro to the Quick Access Toolbar or a shortcut key.

If you don't want to use a macro, then you might be interested in third-party add-in that can enhance how you use Find and Replace. Check out MegaReplacer from The Editorium:

http://www.editorium.com/14843.htm

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11136) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Saving Find and Replace Operations.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Reducing Word's CPU Load

A series of options for checking the CPU load of your Word document.

Discover More

Entering a Degree Sign

One of the more common symbols that people need to use in their writing is the degree symbol, typically used after a ...

Discover More

Selecting Columns in VBA when Cells are Merged

If you have a macro that selects different columns in a worksheet while processing information, you may get some ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Removing HTTP from URLs

Having problems when it comes to replacing information in URLs? You're not the only one; it can be confusing making mass ...

Discover More

When Replace Doesn't Work

Find and Replace is a great tool, but what are you to do if your find or replace doesn't work as you expect? This tip ...

Discover More

Applying Styles and Removing Characters using Find and Replace

The Find and Replace capabilities of Word are very powerful, allowing you to accomplish more than one task at a time. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.