Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Keyboard Control of the Find and Replace Dialog Box.

Keyboard Control of the Find and Replace Dialog Box

by Allen Wyatt
(last updated December 19, 2015)

Cheri asked if there is a way to close the Find and Replace dialog box using the keyboard, or, better yet, a way to toggle between the document and the Find and Replace dialog box using the keyboard.

As with most commands in Word, there are keyboard commands you can use. Of course, pressing Ctrl+H displays the Replace tab of the Find and Replace dialog box. If you want to get rid of the dialog box, there are three ways you can do it. I find the easiest way is to simply press Esc. You can also press Ctrl+F4, or you can use Tab to select the Cancel button and then press Enter.

If you would rather toggle between the Find and Replace dialog box and your document, you can do so by pressing Ctrl+Tab. Once back in the document, you can scroll through the document or edit as necessary, while the dialog box is still there, grayed out. When you again press Ctrl+Tab to jump back to the dialog box, the find/replace operation will start from your new cursor location. Also, you will be returned to the exact cursor location in the dialog box that you were in when you toggled to the document.

It should be noted that when you use Ctrl+Tab to switch between the Find and Replace dialog box and your document, the dialog box remains firmly planted in view, hovering over your document. If you have a large monitor set to a high resolution (which means you can see more information on the screen at one time) then this isn't a big problem; the dialog box won't interfere with using the document. If you are not using a high resolution, however, the ever-present dialog box could be a nuisance. In this case, the only option you have is to dismiss the dialog box, as described earlier in this tip, and call it back up when needed by using Ctrl+H.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10250) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Keyboard Control of the Find and Replace Dialog Box.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting a Default Date Format

Enter a date into a cell, and Excel allows you to format that date in a variety of ways. Don't see the date format you want? ...

Discover More

Vertically Centering Labels

Want the text printed on your labels to be centered vertically? It's not that hard, and this tip shows the easiest method.

Discover More

Bookmark Error when Printing

Bookmarks are commonly used in Word documents as a way to cross-reference information. If the bookmark referenced by the ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Changing Decimal Commas to Decimal Points

If you have a document that was produced in a country where decimal commas are used instead of decimal points, you may be ...

Discover More

Finding and Deleting Rows

Got a table that contains rows you want to delete? Deleting one or two rows in a table is easy; deleting a bunch of rows that ...

Discover More

Using Find and Replace to Change Text Case

Can you really use Find and Replace to change the case of text in your document? Not really, but that shouldn't stop you from ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.