by Allen Wyatt
(last updated December 2, 2017)
If Jessica wants to remove extra spaces at the end of a paragraph, she knows she can search for a space followed by ^p and replace it with ^p by itself. This, however, doesn't work for footnotes and endnotes, probably because Word doesn't allow you to "replace" end-of-paragraph markers in such notes. Jessica wonders if there is a way around this limitation so she can easily get rid of trailing spaces in footnotes and endnotes.
It is interesting to note that Word allows you to use Find and Replace to get rid of a trailing space in a paragraph in the body of the document, but it doesn't extend the same capability to footnotes and endnotes—at least not in all versions of Word.
For instance, if you have trailing spaces in both footnotes and endnotes in Word 2007, then Find and Replace works as Jessica experienced—the trailing spaces are unchanged. In Word 2010, Find and Replace gets rid of trailing spaces only in footnotes; it leaves endnotes unchanged. In Word 2013, the behavior is just as it was in Word 2007—spaces remain unchanged in both footnotes and endnotes. If you have Word 2016, then the trailing spaces are removed from both footnotes and endnotes, as they should be. Quite inconsistent!
If you want to be sure to get rid of all the trailing spaces, there are two approaches you can use. The first is to follow these steps:
Of course, if your footnotes and endnotes are anything other than left justified, then the above steps will mess up that alignment. In such situations (and if you need to get rid of such spaces quite a bit), a macro presents a better approach. Here's a short little one that that will get rid of the trailing spaces in both footnotes and endnotes.
Sub FootEndnoteTrailingSpaces() Dim fn As Footnote Dim en As Endnote For Each fn In ActiveDocument.Footnotes fn.Range.Text = RTrim(fn.Range.Text) Next fn For Each en In ActiveDocument.Endnotes en.Range.Text = RTrim(en.Range.Text) Next en End Sub
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