Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Saving and Closing All Open Documents.

Saving and Closing All Open Documents

by Allen Wyatt
(last updated May 30, 2015)

3

In earlier versions of Word (before Word 2007) you could hold down the Shift key as you click the File menu, and Word would helpfully change the Save command to Save All and the Close command to Close All. Not so in Word 2007, Word 2010, or Word 2013; there is no longer a File menu on which to click at all.

This change left many people in a quandary—if you are working with a lot of documents at one time, how do you go about closing or saving all your documents? You could, if desired, simply exit Word. In the process, any open documents that are unchanged are closed and you are prompted about saving any that have changes. (The same goes if you select all the documents on the Windows Taskbar, right-click, and choose the command to close the tasks.)

Fortunately, there is a better and easier way. The commands to save all your documents or close them all are still in Word; they are simply buried and you need to add them to the Quick Access Toolbar. Follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and Word 2013 display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box, click Customize (Word 2007) or Quick Access Toolbar (Word 2010 and Word 2013). (See Figure 1.)
  3. Figure 1. The Quick Access Toolbar area of the Word Options dialog box.

  4. Using the Choose Commands From drop-down list, choose All Commands.
  5. In the list of commands at the left side of the dialog box, locate and select the Close All command.
  6. Click the Add button. The command is copied to the list at the right side of the dialog box.
  7. In the list of commands at the left side of the dialog box, locate and select the Save All command.
  8. Click the Add button. The command is copied to the list at the right side of the dialog box.
  9. Click OK.

The two commands—Close All and Save All—should now appear in the Quick Access Toolbar at the upper-left corner of the program window.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11095) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Saving and Closing All Open Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Suppressing ASK Fields When Printing

Do you like using ASK Fields in your documents to get information from the user but don't want Word to update the fields more ...

Discover More

Underlining Quoted Text

Do you have a document in which you need to convert all the quoted text (text surrounded by quotes) to underlined text? If ...

Discover More

Automatically Identifying Repeated Words

Need to find out how many times words are repeated in a document? If so, you'll appreciate the discussion in this tip about ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Opening Only a Merge Document

After merging the information from a data source into a document, you may decide that you only want to open the merge ...

Discover More

Embedding TrueType Fonts by Default

If you use TrueType fonts frequently, you might want to set Word to embed those fonts by default. Here's how to do it.

Discover More

Periodically Delete TMP Files

After using Word for a while, you may notice some "litter" of unused files on your hard drive. This tip explains how those ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 0?

2016-02-01 21:37:33

Marcy

No longer applicable, it seems, in Word 2016. Sigh.


2015-10-05 09:34:48

Paul Franklin Stregevsky

Videos like this will be helpful. And Allen, you have a nice narrating voice.


2015-10-04 02:18:14

Steve

Thank you for helpful advice.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.