Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Quickly Inserting Table Rows.

Quickly Inserting Table Rows

Written by Allen Wyatt (last updated July 10, 2021)
This tip applies to Word 2007, 2010, and 2013

You already know that you can use the Insert Above and Insert Below tools on the Layout tab of the ribbon to insert rows in an existing table, and you can press Enter with the cursor outside the cell at the end of a row to insert another row. (Press Tab if the cursor is inside the cell.) There is an even faster way to insert rows—especially if you need to insert more than one row. To quickly insert rows in your table, follow these steps:

In the existing table, select a number of rows equal to the number you want to insert.
Click the Insert Above button on the Layout tab of the ribbon. (The tab is visible only after you complete step 1.) The rows are inserted just before the selected rows.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11023) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Quickly Inserting Table Rows.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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What is five minus 5?

2021-07-13 10:07:11

Jane Lawson

When I want to move a row in a table to another location within the table, I find that the column do not align with the rows around the inserted row and that I have to manually adjust each column border to re-align them.

Has anyone had this problem and found a solution?

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