Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Repeating Rows for a Table Footer.

Repeating Rows for a Table Footer

by Allen Wyatt
(last updated December 5, 2015)

Nancy asked if there is a way in Word to repeat rows at the bottom of a table that spans multiple pages, the same way you can repeat rows at the top of a multi-page table. The short answer is that Word doesn't provide such a capability. If you are willing to experiment a bit, you can try to come up with a workaround that may do the trick for you.

What you want to do is create a document section that contains just your table, and then use the page footers to contain the rows you want repeated from the table. Follow these general steps:

  1. Just before the start of your table, insert a continuous section break.
  2. Do the same thing just after the end of your table.
  3. Select the rows you want repeated at the bottom of the table and copy them to the Clipboard.
  4. Display the footer of the document. (Display the Insert tab of the ribbon, click Footer in the Header & Footer group, and then click Edit Footer.)
  5. Make sure that the Link to Previous option is turned off for the footer.
  6. Select anything that already exists in the footer.
  7. Press Ctrl+V to paste the copied rows into the footer.
  8. Use the controls on the Design tab of the ribbon to advance to the next section. (You should be looking at the footer for the section following the section in which the table resides.)
  9. Turn off the Link to Previous option for this footer.
  10. Delete the table row from this section's footer.
  11. Close the Header and Footer toolbar (click Close Header and Footer in the Close group).

You are now ready to place the final touches on your workaround. Position the insertion point somewhere in your table, then use the various controls in the Page Setup group (on the Page Layout tab of the ribbon) to adjust the relationship between your table and the footer. You'll need to play with the margin and layout settings to position the rows in the page footer, and you'll want to make sure that the Apply To drop-down list applies the changes to only the current section (the one with the table in it).

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10588) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Repeating Rows for a Table Footer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Printing Custom Properties

Do you use custom document properties? They can be very helpful, but sometimes hard to get at. This tip shows a way you can ...

Discover More

Shortcut to Merge Cells

Need to merge a bunch of cells together on a regular basis? You'll love the two macros in this tip which can make short work ...

Discover More

Running Macros from Macros

Need to run one macro from within another macro? You can easily do it by using the Run method of the Application object, as ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Turning Off the Insert Column and Insert Row Tools

Word's new Insert Column and Insert Row tools can be a timesaver when adding table rows and columns. They can be a bother, ...

Discover More

Adjusting Column Widths on Joined Tables

Each table in a document can have different numbers of columns and different widths for columns. If you want to join two ...

Discover More

Moving Table Rows Quickly

One of the most esoteric shortcuts available in Word is one that allows you to move table rows, either within a table or ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.