Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Tracked Changes Notification when Opening.

Tracked Changes Notification when Opening

by Allen Wyatt
(last updated February 24, 2018)

1

Robin is looking for a way to notify users, when a document is opened, as to whether there are any tracked changes in the document. This is not a standard feature of Word, but it can be added easily enough with an AutoOpen macro. If you want the macro to simply indicate whether Track Changes is turned on, you can use the following:

Sub AutoOpen()
    If ActiveDocument.TrackRevisions = True Then
        MsgBox "Track Changes is On."
    End If
End Sub

Note that this macro doesn't let you know if there are actually any changes in the document, so it doesn't help in the situation where Track Changes is turned off, but unresolved changes from a previous editing session still exist. In that case, you need to expand the macro slightly.

Sub AutoOpen()
    On Error Resume Next

    If ActiveDocument.TrackRevisions = True Then
        MsgBox "Track Changes is On"
        With ActiveWindow.View
            .ShowRevisionsAndComments = True
            .RevisionsView = wdRevisionsViewFinal
        End With
        Exit Sub
    End If

    If ActiveDocument.Revisions.Count > 0 Then
        MsgBox "Document contains revisions"
        With ActiveWindow.View
            .ShowRevisionsAndComments = True
            .RevisionsView = wdRevisionsViewFinal
        End With
        Exit Sub
    End If
End Sub

This version of the macro checks two conditions, displaying a message box if Track Changes is turned on and also displaying a message box if there are any changes existing in the document. In both cases, the macro also changes the view of the document so that changes are visible on-screen.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10971) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Tracked Changes Notification when Opening.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Conditional Page Breaks

Need to have your worksheet printout start on a new page every time a value in a column changes? There are a couple of ...

Discover More

Recording a Macro

One of the most common ways of creating macros is to use Excel's macro recorder. This tip shows how easy it is to use the ...

Discover More

Summing Only Positive Values

If you have a series of values and you want to get a total of just the values that meet a specific criteria, then you ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Using Different Colors with Tracked Changes

When changes are made in a document with Track Changes turned on, each author's changes are normally shown in a different ...

Discover More

Consolidating Changes under a Single User

When using Track Changes, you may want to have your edits appear to be those of a different user. Here's how to fool Word ...

Discover More

Examining Tracked Changes in a Macro

The Track Changes feature in Word is very handy when you need to see what edits are made to a document. Using a macro, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five less than 6?

2018-02-26 11:27:39

Jay

Another option, albeit not automatic, would be to add the Next Change command to the Quick Access Toolbar and manually check for a change.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.