Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Tracked Changes Notification when Opening.

Tracked Changes Notification when Opening

by Allen Wyatt
(last updated February 24, 2018)

1

Robin is looking for a way to notify users, when a document is opened, as to whether there are any tracked changes in the document. This is not a standard feature of Word, but it can be added easily enough with an AutoOpen macro. If you want the macro to simply indicate whether Track Changes is turned on, you can use the following:

Sub AutoOpen()
    If ActiveDocument.TrackRevisions = True Then
        MsgBox "Track Changes is On."
    End If
End Sub

Note that this macro doesn't let you know if there are actually any changes in the document, so it doesn't help in the situation where Track Changes is turned off, but unresolved changes from a previous editing session still exist. In that case, you need to expand the macro slightly.

Sub AutoOpen()
    On Error Resume Next

    If ActiveDocument.TrackRevisions = True Then
        MsgBox "Track Changes is On"
        With ActiveWindow.View
            .ShowRevisionsAndComments = True
            .RevisionsView = wdRevisionsViewFinal
        End With
        Exit Sub
    End If

    If ActiveDocument.Revisions.Count > 0 Then
        MsgBox "Document contains revisions"
        With ActiveWindow.View
            .ShowRevisionsAndComments = True
            .RevisionsView = wdRevisionsViewFinal
        End With
        Exit Sub
    End If
End Sub

This version of the macro checks two conditions, displaying a message box if Track Changes is turned on and also displaying a message box if there are any changes existing in the document. In both cases, the macro also changes the view of the document so that changes are visible on-screen.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10971) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Tracked Changes Notification when Opening.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Pronoun Gender

Sometimes it is necessary to change the gender of various pronouns used in a document. If you have a stock document that ...

Discover More

Using Go To with a Percentage

Need to jump a certain percentage of the way through a document? You can do it using the familiar Go To tab of the Find ...

Discover More

Finding the Widest Cell Contents

Need to know which cells in a column are the widest? There are a few ways you can approach the task, and three of those ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Word Tracks Changes to Changes

When you have Track Changes turned on for a document, Word remembers which editor made which changes. If this behavior ...

Discover More

Rejecting Changes in a Document

When a group of people edits a document with Track Changes turned on, it can be tempting for one of the editors to use ...

Discover More

Turning Track Changes Off for Selected Areas

Track Changes is a great tool to use so that you can, well, "track" what changes are made during the development of a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 4?

2018-02-26 11:27:39

Jay

Another option, albeit not automatic, would be to add the Next Change command to the Quick Access Toolbar and manually check for a change.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.