Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Tracked Changes Notification when Opening.

Tracked Changes Notification when Opening

by Allen Wyatt
(last updated February 2, 2015)

Robin is looking for a way to notify users, when a document is opened, as to whether there are any tracked changes in the document. This is not a standard feature of Word, but it can be added easily enough with an AutoOpen macro. If you want the macro to simply indicate whether Track Changes is turned on, you can use the following:

Sub AutoOpen()
    If ActiveDocument.TrackRevisions = True Then
        MsgBox "Track Changes is On."
    End If
End Sub

Note that this macro doesn't let you know if there are actually any changes in the document, so it doesn't help in the situation where Track Changes is turned off, but unresolved changes from a previous editing session still exist. In that case, you need to expand the macro slightly.

Sub AutoOpen()
    On Error Resume Next

    If ActiveDocument.TrackRevisions = True Then
        MsgBox "Track Changes is On"
        With ActiveWindow.View
            .ShowRevisionsAndComments = True
            .RevisionsView = wdRevisionsViewFinal
        End With
        Exit Sub
    End If

    If ActiveDocument.Revisions.Count > 0 Then
        MsgBox "Document contains revisions"
        With ActiveWindow.View
            .ShowRevisionsAndComments = True
            .RevisionsView = wdRevisionsViewFinal
        End With
        Exit Sub
    End If
End Sub

This version of the macro checks two conditions, displaying a message box if Track Changes is turned on and also displaying a message box if there are any changes existing in the document. In both cases, the macro also changes the view of the document so that changes are visible on-screen.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10971) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Tracked Changes Notification when Opening.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Sheets for Days

Need a quick way to have a worksheet for each day in a month? Here's a macro that makes the worksheet creation a snap.

Discover More

Moving Captions with Pictures

Put a caption with a picture and you'd probably like the two elements to behave like they belong together. If you are tired ...

Discover More

Canceling a Command

Tired of waiting for a command to finish running? You can use the same shortcut to cancel a command that you use to dismiss ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Counting Changed Words

Track Changes is a handy tool for those who need to see how a document changes over time. If you have a long document with ...

Discover More

Protecting Your Revisions

Want to protect your documents so that people can't edit them without you knowing about it? One way is to make sure that the ...

Discover More

Consolidating Changes under a Single User

When using Track Changes, you may want to have your edits appear to be those of a different user. Here's how to fool Word ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven less than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.